Function Manager

Oversee the planning, administration, and execution of all functions, ensuring that guest expectations are exceeded. Develop and manage detai le d function sheets and event ca le ndars, coordinating all operational aspects. Liaise with clients, chefs, and internal teams to ensure all requirements are met before, during, and after each event. Manage invoices, payment requests, and post-event reporting efficiently. Maintain and update SOPs for all function processes, ensuring consistency and high standards. Coordinate and le ad pre-event planning meetings with internal teams, ensuring smooth execution on the day. Supervise setup, service, and breakdown of functions, ensuring adherence to timelines and quality standards. Ensure seam le ss communication between all departments to guarantee a flaw le ss guest experience. Foster a positive, solutions-driven culture among the function team, ensuring high mora le and efficiency. Enforce hygiene, health, and safety standards at all events. Minimum five years of experience in event coordination, function management with a c le ar understanding of hospitality operations. Strong background in administrative management, including invoicing, scheduling, and reporting. Proven ability to oversee multip le functions simultaneously, ensuring operational efficiency and guest satisfaction. Excel le nt communication and interpersonal skills in Afrikaans and English to liaise with clients, internal teams, and suppliers. Strong le adership and team management abilities, with experience in guiding and motivating a team. Proficiency in Excel, Word and Micros, for function tracking and reporting. Hands-on approach with a strong operational mindset and attention to detail. Ability to manage function sheets, ca le ndars, and operational schedu le s with precision. Exceptional prob le m-solving skills, with the ability to hand le last-minute changes and ensure smooth event execution. Willingness to work f le xib le hours, including evenings, weekends, and public holidays.

Location: Paarl, ZA

Posted Date: 4/3/2025