Admin Assistant (Accounts/Invoice experienced)

Job Summary: We are seeking a detail-oriented and highly organized Administrative Assistant with a strong background in accounts management, invoicing, and purchase order (PO) processes. The ideal candidate will support daily administrative operations while ensuring accurate financial record-keeping and effective coordination between departments. Key Responsibilities: Administrative Support: Provide comprehensive administrative support to management and other team members. Manage schedules, organize meetings, and prepare documentation as needed. Maintain office supplies inventory and ensure a well-organized workspace. Accounts and Invoicing: Process, record, and track invoices with accuracy and attention to detail. Assist with accounts payable and receivable tasks, ensuring timely payments and collections. Reconcile financial transactions and support month-end closing activities. Purchase Orders (PO): Create, review, and process purchase orders in accordance with company policies. Coordinate with vendors and suppliers to ensure accurate and timely deliveries. Maintain and update PO records, ensuring compliance with budgetary guidelines. Document Management: Maintain organized and up-to-date records for financial transactions, POs, and invoices. Prepare and distribute reports as needed for management and auditing purposes. Handle confidential information with discretion and professionalism. Communication and Coordination: Act as a liaison between internal departments and external stakeholders for accounts and purchasing matters. Respond promptly to inquiries related to invoices, POs, or financial documentation. Support team members with ad hoc projects and tasks as needed. Qualifications and Skills: Experience: Minimum of 2 experience in administrative roles with a focus on accounts, invoicing, and POs. Education: High school diploma required; an associate's or bachelor's degree in business administration, accounting, or a related field is preferred. Technical Skills: Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Experience with accounting software and ERP systems (e.g., QuickBooks, SAP, Oracle). Familiarity with PO management systems and invoicing tools. Key Competencies: Strong organizational and multitasking abilities. Excellent attention to detail and accuracy. Strong communication and interpersonal skills. Ability to work independently and as part of a team. To apply online, please click on the appropriate link below. Alternatively, for a confidential discussion, please contact Heather Moore on .

Location: Middle Park, AU

Posted Date: 3/1/2025