Administration Assistant

About BDO At BDO Australia, our why is ‘empowering people, realising possibilities’. One way we bring this to life is by hiring and developing exceptional talent, to deliver on our wide array of audit, tax and advisory services. About the Role Consolid8 is a multi-award winning national accounting firm with global reach, using cloud technology and real world experience to deliver modern business solutions. The firm merged with BDO Australia in 2019, the 5th largest accounting firm globally. We are seeking an Administration Assistant to provide support to our team in our Business Services division, who will report directly to Director and Partner. The role will be required to assist with a range of administrative and support tasks, including: ASIC Annual Statement reviews including preparing minutes and invoices Preparation and lodgment of common ASIC Forms (i.e. 484, 201, 362, 492) and corresponding minutes and resolutions (via internal software) Processing of ATO & ASIC mail and forwarding correspondence to clients Drafting of client engagement proposals Preparation and monitoring of checklists for onboarding/offboarding clients Making purchases and entering disbursements Uploading receipts into expense management system and drafting expense reconciliation reports Assistance with database management across multiple systems, including adding new clients, closing exited clients, updating client data i.e. addresses/contact details Collating client documents (management reports, tax returns & financial statements) Assistance with filing Assistance with cloud software administration, including managing user access Collating and entering data for the purposes of internal risk documents Assistance with ad hoc administrative tasks. Systems & software Experience Essential Microsoft Word Microsoft Excel Microsoft Outlook (experience in same or similar essential) On the job training to be provided as required CAS360 ATOmate Xero such as practice manager and Xero HQ Microsoft Teams Ignition (client engagement document tool) Workday Audit Shield (client audit insurance portal) Various internally developed tools and other programs/systems as and when required. Other Duties Daily communication with Executive/Team Assistants on priorities and actions Highly responsive to emails and communication from the Consolid8 team and clients. Resource requirements Fulltime equivalent, working 37.5 hours per week Software experience as outlined above Experience with updating data/working in a database environment (preferable) Strong written and verbal English skills. Why BDO? Working for BDO you will be part of a growing and market leading professional services firm. Our national and global footprint provides our people with opportunities to work on interesting client engagements, across diverse industry sectors and services. Our open and collaborative culture ensures access to Partners and professional mentors, to guide and accelerate your professional career, across a wide array of career pathways. We provide our people with various health and wellbeing, social, financial, and professional development benefits to help realise what’s possible. Participate in fitness challenges, join the BDO run club, or take advantage of exclusive discounts to corporate health insurance, gym, and wellness facilities via our BWell program. Access financial benefits from travel perks, retail discounts, free breakfast daily, vehicle financing support, employee referral rewards, study, and professional development support. Our leave options cater to the unique needs of our people; and include cultural and religious leave, paid leave for fertility and IVF treatments, blood donor leave, enhanced family support, plus options to purchase additional leave. You can also give back and get involved in community initiatives via our BCaring program. With a strong focus on learning and growth, we provide extensive technical training, dedicated leadership development programs, professional memberships, subscriptions and more. Our culture is underpinned by our core values (One, Bold, Human, Heart and Strive). We are proud to be recognised as an Inclusive Employer by the Diversity Council of Australia and an Employer of Choice by the Workplace Gender Equality Agency (WGEA). Find out more about our culture and hear from our people via our social channels and career pages. Apply now to join teamBDO.

Location: Brisbane CBD, AU

Posted Date: 3/1/2025