Executive Assistant

Key Responsibilities: Internal Coordination, Follow-Up, and Workflow Management: Proactively coordinate and follow up with internal teams and colleagues on deliverables related to the Chairman's projects and initiatives. This includes: - Tracking progress on key tasks and deadlines - Communicating updates to the Chairman and relevant stakeholders - Facilitating communication and collaboration between different departments - Identifying and escalating potential roadblocks or delays - Ensuring timely completion of deliverables - Coordinating workflow and deliverables according to established deadlines, proactively anticipating potential bottlenecks and implementing solutions - Maintaining a clear overview of all ongoing projects and their respective timelines - Management of content and flow of information to senior executives Manage, coordinate, and arrange senior executives travel and travel-related activities, including hotel booking, transportation, and meal coordination Perform administrative and office support, such as calendar management, typing, dictation, spreadsheet creation, presentation, and maintenance of filing system and contact database Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business Organize team communications and plan events, both internally and offsite Coordination and maintaining positive relationships with key external stakeholders Board meeting preparations including Board packs, minute taking and follow up on action items Requirements: 5 years experience in administrative role reporting directly to executive management Superb written and verbal communication skills Strong time-management skills and the ability to organize and coordinate multiple projects Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems. Proficiency in PowerPoint and Excel is essential. Excellent Outlook skills (shared email and calendar management) Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge High level of professionalism

Location: Midrand, ZA

Posted Date: 2/8/2025