Procurement Assistant

About State University Construction Fund: The State University Construction Fund (Fund) is a New York State government entity dedicated solely to facilitating and expediting the construction, renovation, rehabilitation, and improvement of the State University of New York's academic building and infrastructure assets at 32 state-operated campuses and 3 teaching hospitals. Our offices are located within the historic SUNY System Administration headquarters in downtown Albany, New York. Though officially named the H. Carl McCall SUNY Building, it is often referred to by locals as the, "D&H Building," or affectionately, "The Castle." The Fund offices and the adjoining employee parking garage are just steps from the Hudson River, a short walk to the Capitol Building and the Empire Plaza, and a few minutes' drive to major highways including the Northway (Interstate 87) and the New York Thruway (Interstate 90). Job Description: The State University Construction Fund (Fund) is currently seeking a Procurement Assistant to join our Capital Procurement team at our office in Albany, NY. The Procurement Assistant is responsible for a facilitating and administrative management of tasks related to procurement of design, construction and operating consultant contracts to support the Fund's work as well as assisting in other procurement types (including construction). The Procurement Assistant will also be responsible for certain reporting, scheduling, vendor communication related to Procurement and vendor relationship management. Specific Duties & Responsibilities: Maintain procurement records including the procurement calendar and advertisements in the New York State Contract Reporter Prepare solicitation documents and issue solicitations as necessary Maintain firm information in the Fund's Applications Receive responses to solicitations and review for responsiveness Distribute procurement information and documents internally and externally as necessary. Coordinate Vendor Responsibility reviews Coordinate subconsultant / subcontract MW/SDV staffing lists reviews and approvals Prepare and distribute SOQs and required selection documents and other internal documents and forms to Consultant Selection Committee members. Coordinate, monitor and expedite procurement meetings and milestones Issue internal and external correspondence related to procurements (Work Order Assignments, Letters of Authorization, Notifications of Selection/Award, Agreements, etc.) Provide guidance and support to firms and Fund staff on Procurement-related matters Maintain and standardize procurement boilerplate agreements and forms Assist in the understanding and troubleshooting of procurement-related issues Prepare reports and analyses to track and manage project activity and organizational effectiveness Perform ad-hoc tasks in support of organizational and campus initiatives as required Perform other administrative and operational duties as directed Provide administrative support to the Procurement Unit. Support and participate in live Construction Bid Openings Serve as the Presiding Officer at bid openings Other duties as assigned Requirements: Associate's degree OR a High School Diploma plus five years relevant experience Excellent skills with MS Office Suite Organizational skills and attention to detail Working knowledge of administrative and management principles and techniques Judgment and discretion in matters of confidentiality This position does not require a NYS Civil Service examination. Additional Information: Salary range: $54,860 - $78,307 per year, commensurate with experience and qualifications. We offer a competitive salary and excellent benefits package, including immediate participation in the NYS and Local Retirement System (NYSLRS) with vesting after 5 years of service, Health Insurance (including Prescription, Dental, and Vision), vacation, sick, and personal time, 13 paid Federal holidays, paid parental leave, and telecommuting. Note on Telecommuting: Employees are eligible to request approval to telecommute a limited number of days per month after completing 6 months of service. Telecommuting approvals will be made in accordance with the Fund's Telecommuting Program Guidelines. The State University Construction Fund is an affirmative action, equal opportunity employer and does not discriminate on the basis of race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or retaliation. All people with disabilities are encouraged to apply. Application Instructions: Please complete the application process using our online system. You are not required to complete the employment application at this time. If you are selected to interview for this position, you will be asked to log back in to complete the employment application.

Location: Ny State Campus, NY, US

Posted Date: 2/5/2025