Executive Assistant

About the role This is an exciting opportunity to join the team at Smart Planning and Design as a Executive Assistant to the Director. In this role, you will provide high-level administrative and executive support to senior leaders within the organisation. The role is based in our office in the heart of Melbourne CBD. What you'll be doing Inbox Management Manage complex calendars and schedules, coordinate meetings and travel arrangements Provide professional and discreet administrative support, including drafting correspondence and preparing presentations Coordinate and prioritise tasks and projects, ensuring deadlines are met Assist in lead generation and marketing activities Liaise with internal and external stakeholders on behalf of executives Maintain and organise filing systems and records Provide ad hoc support as required What we're looking for Several years of experience as an Executive Assistant or Personal Assistant Exceptional organisational and time management skills with the ability to prioritise effectively Excellent written and verbal communication skills with a professional and discreet manner Proficiency in Microsoft Office suite, including advanced skills in Outlook, Word and PowerPoint Proven ability to work autonomously and as part of a team Tertiary qualification or equivalent experience What we offer At Smart Planning and Design, we pride ourselves on creating a supportive and inclusive work environment. Our part-time employees enjoy access to a range of benefits including: Professional development opportunities and career progression Collaborative and friendly team culture About us Smart Planning and Design is a leading town planning and urban design consultancy. We work with government, private sector and not-for-profit clients to create vibrant, sustainable and liveable communities. Our talented team of town planners are passionate about shaping the future of our cities. Apply now to be part of our growing team

Location: Middle Park, AU

Posted Date: 2/1/2025