Administration and Project Coordinator

Company Overview: Eventpower Solutions is a premier provider of temporary power solutions and generators, catering to major concerts and events across Australia. Our customers include major players in the events and entertainment industries, providing power for concerts by global superstars like Ed Sheeran, Harry Styles, Pink, and Taylor Swift, as well as iconic events like the Australian Open and the Grand Prix. Our commitment to excellence is reflected in our dedicated team comprising Electricians, Technicians, Mechanics, Warehouse staff, Project Managers and Administration Staff. We pride ourselves on delivering seamless execution and ensuring the success of events of all scales. Position Overview: As an Administration and Project Coordinator at Eventpower Solutions, you will play a critical role in ensuring the smooth coordination of projects and administrative tasks essential for the success of our operations. Your responsibilities will encompass project coordination, administrative support, and liaising with various stakeholders to uphold our standards of excellence. Administration and Project Coordinator responsibilities include but are not limited to; Administration: Perform general office duties, including answering phones and handling incoming inquiries. Maintain calendars and schedule meetings as required. Organise and track receipts, bills, and supplier invoices. Facilitate payments and manage credit card accounts. Coordinate building maintenance tasks and liaise with contractors as necessary. Handle insurance-related tasks, including policy management and claims processing. Manage vehicle registrations, fines, and documentation. Monitor tender opportunities and assist with tender preparation and submission. Project Coordinator: Coordinate project logistics, including equipment rental and scheduling, in response to client inquiries. Prepare quotes and proposals, ensuring accuracy and alignment with client requirements. Manage vendor forms. Provide necessary safety documents upon request and ensure compliance with safety regulations. Oversee internal build projects and manage the procurement of required materials. Handle accreditations and permits, including lodging into job portals or sending directly to clients. Invoice completed jobs and manage project-related finances. Coordinate flight bookings for team members, considering dates, times, and cost-effectiveness. Work closely with the Project Managers to assist in the delivery of major events. Qualifications and Skills Required: Experience in project coordination and administration. Strong organisational and communication skills. Proficiency in Microsoft Office and project management software. Ability to thrive in a dynamic and varied role. Capacity to work in a fast-paced environment. Strong attention to detail. Join us at Eventpower Solutions and be part of our success in powering events across Australia. Apply now if you're ready for this exciting and versatile role.

Location: Middle Park, AU

Posted Date: 2/1/2025