Executive Assistant (4 x Positions)

Department of Energy, Environment and Climate Action Executive Assistant (4 x Positions) To create liveable, inclusive, and sustainable communities based on our collective experience and expertise. Why Department of Energy, Environment and Climate Action Visit website Victoria has set an ambitious climate action agenda with a strong focus on establishing a renewable energy sector, reducing emissions and preparing for a future with less water. At the Department of Energy, Environment and Climate Action, we will lead this exciting work, bringing together the energy, environment, climate action, water, agriculture and resources portfolios, in addition to its vital role in emergency management. We are working to meet strong targets to halve emissions by 2030 and reach net zero by 2050. About the role Join Our Dynamic Team as an Executive Assistant We're on the lookout for an adaptable and proactive Executive Assistant (EA) to be part of our talented pool, supporting a diverse range of Executives. What You'll Do In DEECA's Internal Admin Agency (IAA), you'll play a vital role in ensuring seamless operations for Executive Directors and their teams. You'll undertake assignments in different areas of the department providing EA backfill support to cover leave, secondments and short-term vacancies. What You'll Bring Flexibility and Agility: Thriving in dynamic environments, you'll adapt quickly to support diverse teams. Relationship-Building Skills: Your ability to foster positive connections will be key to supporting our Executive Directors and team success. Tech Savvy Expertise: Proficiency in the MS Office suite will empower you to deliver exceptional results. Commitment to Excellence: You'll provide top-tier executive and administrative support while contributing to an environment of innovation and growth. What You'll Gain Diverse Experience: Work with leaders and teams across DEECA, gaining exposure to varied projects and priorities. Impactful Role: Be a cornerstone of operational efficiency, directly influencing the achievement of critical government goals. Professional Growth: Build your expertise in a role that values continuous improvement and excellence. Specialist/Technical Expertise/Qualifications Executive Assistant experience is required. This is an ongoing position. The work location for this position is flexible within with hybrid work arrangements available. To be considered for this position, applicants are encouraged to submit a resume and cover letter (no longer than 2 pages) summarising their skills and relevant experience. For further information please refer to the attached position description. Applications close at midnight on Wednesday, 05 February 2025. Other Relevant Information For this particular vacancy, priority consideration applies to Victorian Public Service (VPS) and select employees of the Victorian Public Sector who apply through the Jobs and Skills Exchange (JSE) jobs board platform. Preferred candidates will be required to undertake pre-employment screening, including a Declaration and Consent form and a National Police Check. To be eligible for appointment to this role, applicants will possess corresponding work rights for the advertised employment period. Appointment to an ongoing position is only available to an Australian/New Zealand citizen or an Australian Permanent Resident. A Diverse, Inclusive and Flexible Workplace DEECA welcomes applicants from a diverse range of backgrounds and we focus on the essential requirements of the job and being consistent and fair in our treatment of all applicants. We also understand that a balanced life is important to our employees. Talk to us about our flexible options such as working some days from home, starting early or late, working part time, job sharing or accessing paid or unpaid leave. What you'll be responsible for Office and Team Coordination Coordinate the smooth and effective day-to-day administrative operations of an office or team Diary Management Track, manage, and prioritize the daily movements for business leaders to achieve the organization’s goals effectively Inbox Management Track, prioritize, and action a leader’s email inbox to increase their overall productivity and efficiency Skills you'll need Social skills Behaves and communicates effectively in different social situations and with a variety of different people Flexibility Copes with changes and ambiguity in varying circumstances and can adapt behaviour effectively Attention to detail Accurately identifies and rectifies discrepancies or errors that exists in information and deliverables

Location: Middle Park, AU

Posted Date: 2/1/2025