Administrative Analyst I

Salary : $59,493.36 - $64,706.40 Annually Location : Compton, CA Job Type: Full-Time Job Number: 24-25:32 Department: Human Resources Opening Date: 12/11/2024 Closing Date: 1/19/2025 11:59 PM Pacific GENERAL PURPOSE Under general supervision, provides professional and technical administrative and analytical assistance; compiles, reviews evaluates and makes recommendations on the formulation of policy and procedure, budgetary, staffing and organizational changes; completes special projects; and performs other related duties. SUPERVISION RECEIVED/EXERCISED SUPERVISION RECEIVED/EXERCISED : Works under the general supervision of the department director or deputy/assistant department director; may exercise supervisory responsibility. DISTINGUISHING CHARACTERISTICS : This is the entry level in the Administrative Analyst job series. This class may be distinguished from the higher (Administrative Analyst II) level by the complexity and difficulty of work performed. This class requires the frequent use of a high degree of independent judgment in decision making. PRIMARY DUTIES AND RESPONSIBILITIES The following essential functions are those that are critical, integral, necessary, crucial, primary and fundamental to the job. Incumbents who possess the requisite skill, experience, education, and other job-related requirements of a position are expected to perform the essential functions of the job with or without a reasonable accommodation. The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. • Performs research and statistical analyses on administrative, fiscal, personnel and operational problems; recommends appropriate actions based on analysis of gathered data. • Compiles materials and assists in the preparation of reports, manuals and publications. • Participates in the design and implementation of new and revised programs, systems, procedures and methods of operation. • Assists in departmental budget preparation and administration, purchasing activities and personnel-related operations; coordinates payroll activities including overtime reporting and paycheck troubleshooting; requisitions for budget authorization and availability of funds; interprets and explains Personnel Rules and Regulations and Memoranda of Understanding. • Develops and monitors control and reporting procedures. • Assists in the identification and recommendation of computer software and hardware needs, acquisition/installation, application design and implementation and computer operation and maintenance. • Assists in preparation of grant proposals for various programs and projects of the department or division; interfaces with governmental agencies regarding requirements for obtaining funds and monitoring procedures; presents proposals as required. • Reviews present and pending legislation to determine effect on organizational operations, and presents recommendations in verbal or written form. • Performs customer service duties in maintaining customer or business solid waste accounts; analyzes and verifies monthly billing, and corrects inaccuracies in customer accounts. • Assists in preparation of requests for proposals and contract documents for various programs and projects of the department or division. • Assists in the coordination of departmental activities with other city departments and divisions, and with outside agencies. • Represents the city in the community and at professional meetings as required. • Responds to complaints and requests for information. • May supervise technical and administrative support staff. • Performs other duties as assigned or required. MINIMUM QUALIFICATIONS Education and Experience: Possession of a Bachelor's degree from an accredited college or university in Business or Public Administration or related field, AND six (6) months of related administrative experience; OR an equivalent combination of education and experience. Required Licenses or Certifications: • Must possess a valid California Class C Driver's License. Required Knowledge of: • City organization, operations, departmental policies and procedures. • City Code, City Ordinances, Standard Operating Manual and applicable Memoranda of Understanding. • Organizational and management practices applicable to the analysis and evaluation of programs, policies and operational needs. • Principles and practices of organization, administration and personnel management. • Principles, methods and practices of municipal finance, budgeting and accounting. • Research techniques, methods and procedures and report presentation. • Customer service protocol. Required Skill in: • Coordinating and performing a variety of professional administrative functions. • Researching and preparing correspondence, agendas, reports and various types of documents. • Interpreting specific rules, laws and policies and applying them in a variety of procedural situations. • Entering data and numerical information into a computer system with speed and accuracy. • Correcting and updating financial information systems. • Assessing and prioritizing multiple tasks, projects and demands. • Coordinating special projects in support of departmental operations. • Operating a personal computer utilizing a variety of business software. • Effective communication, both verbal and written. • Establishing and maintaining cooperative working relationships with co-workers, the general public and others encountered in the course of work. Physical Demands / Work Environment: • Work is performed indoors in an office setting. • Work requires frequent light lifting, carrying and on occasion driving. • Moderate finger dexterity and near vision is required. • May be exposed to minor amounts of dust. EXAMINATION The purpose of this examination is to establish an eligible list from which vacant position(s) may be filled. Only the most qualified candidates will be invited to participate in the examination and interview process. Phase one (1) is a written examination (weighted 50%) which will measure all or portions of the above knowledge, and skills. Phase two (2) is an oral examination (weighted 50%) that will be administered by an appraisal panel to evaluate professional qualifications, background and suitability. A passing score for each phase is 70%. Each candidate will be notified via e-mail of their status at each step of the recruitment. The City of Compton reserves the right to utilize alternative testing methods, if deemed necessary. Failure in one phase of the examination shall be grounds for declaring the applicant as failing in the entire examination, and as disqualified for subsequent parts of an examination. GENERAL INFORMATION TO EXAMINATION APPLICANTS The City of Compton does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment or provisions of services. Applicants with disabilities who require special testing arrangements must give advanced notice to the Human Resources Department prior to the final filing date. ELIGIBLE LISTS Recruitment may be conducted on a (a) promotional basis, (b) open-competitive basis, or (c) promotional and open-competitive basis simultaneously. All candidates who attain an overall score of at least 70.00 (open-competitive) and at least 75.00 (promotional) will be placed in rank order on the relevant eligible list(s). PLEASE NOTE: All permanent City employees that attain an overall score of at least 75.00 will be placed on both the promotional eligible list and the open-competitive eligible list. All City employees that attain a score of 70.00 on EACH PHASE of the examination but an overall score of less than 75.00 will be placed on the open-competitive eligible list only. Each eligible list shall remain in effect one (1) year from the date of its establishment unless it is extended, abolished or exhausted. Whenever possible, three (3) names are certified to fill any one (1) vacant position. No candidate may be certified more than three (3) times for any one classified position. When certifying eligible lists to appointing powers, the promotional eligible list takes precedence over the open-competitive eligible list. A department manager's recommendation for employment is subject to the City Manager's approval. EXAMINATION APPEAL PROCEDURE A candidate may, within five (5) days after taking the written examination, file in writing with the City Manager an appeal against any part of the test, citing the item or items against which the appeal is directed, and the reason(s) for such appeal. The Personnel Board will consider appeals from the decisions and ratings of qualifications appraisals (interview) boards if such appeals meet the conditions described in the Personnel Rules and Regulations (Section 6.8). EXAMINATION RECORDS All examination papers, including the employment application, resume, and other attachments submitted by candidates are the property of the Personnel Board and are confidential records which may be open to inspection only for purposes and under conditions established by the Personnel Board. VETERAN'S PREFERENCE In all entrance examinations (open-competitive only) for positions in the Classified Service, veterans who served in the armed forces of the United States during time(s) of war, and who attain an overall passing score in the examination are allowed additional preferential credit in accordance with the Personnel Rules and Regulations. In order to claim veterans' credit, the applicant must submit proof of service and honorable discharge (showing specific dates of service) on a U.S. Military form (DD-214) at the time of application or not later than the final filing date for the examination. FRINGE BENEFITS The City's comprehensive fringe benefits program includes: retirement (Public Employees' Retirement System), medical, dental, life and vision insurances, deferred compensation, sick and vacation leaves, after-hours education reimbursement, ride share program, uniform allowance and other provisions. SELECTION PROCESS: Completed application packets will be reviewed and the first 100 qualified applicants whose qualifications meet the requirements of the position and needs of the City, will be invited to participate further in the selection process. Candidates must be specific and complete in describing their qualifications for the position. Failure to state all pertinent information may lead to elimination from consideration. Applications must be submitted online. If you submit multiple applications, only the most recent application will be considered. Stating "see resume" is not an acceptable substitution for a completed application. Human Resources staff will notify all applicants of their application status via email. Important notifications including invitation letters will be sent electronically to the email address provided. You are responsible for monitoring correspondence from this office by checking your email account in a timely manner. The City of Compton offers an excellent benefits program which includes membership in the California Public Employees' Retirement System (PERS); family-covered insurances: dental, health, vision; life insurance (for employee only); Employee Assistance Program; auto allowance; seven personal leave days; 15 holidays (including birthday); vacation; sick leave; bereavement leave; educational reimbursement; personal development; deferred compensation; 4/10 work week. The City also pays the employee's 8% share (9% for Fire personnel only) of contribution towards retirement. Retirement: Employees hired after January 1, 2013, who are new to CalPERS, or are returning members with a break in service greater than six months, will be enrolled in the 2% 62 retirement plan and will be required to pay up to 50% (currently 6.5%) of the normal PERS cost. Dental: The City pays 100% of the full family monthly premium towards the HMO dental insurance plan. Health: The City pays 100% of the full family monthly premium based at Kaiser's Los Angeles area rates. Employees selecting health plans with higher monthly premiums than Kaiser Los Angeles area will incur out-of-pocket costs. Vision: The City offers a voluntary vision insurance plan. Life: The City pays 100% of the monthly premium for employee only towards $45,000 life insurance coverage. Employee Assistance Program: Provides confidential counseling, education and referral for work and life issues at no cost to the employee; subject to program provisions. Personal Leave Days: Employees are allowed to designate up to three (3) days or 24 hours of accrued sick leave as personal leave per calendar year. Holidays: Fifteen (15) per fiscal year which include: Independence Day, Labor Day, Admissions Day, Veteran's Day, Thanksgiving Day, Thanksgiving Day (day following), Christmas Day, New Year's Day, Dr. Martin Luther King Jr.'s Birthday, Lincoln's Birthday, Washington's Birthday, Cinco de Mayo, Memorial Day, Employee's Birthday, Cesar Chavez Day Sick: Employees accrue eight hours of sick leave per month. Bereavement: Three working days (or five working days for out of State services) per incident for the death of an immediate family member: spouse, father, current father-in-law, mother, current mother-in-law, grandfather, grandmother, son, daughter, brother, sister, step-mother, step-father, step-son and step-daughter). Educational Reimbursement: Employees receive up to $2,000 per fiscal year for job-related courses. Deferred Compensation: 4/10 Work Week: The City of Compton observes a 4/10 work week schedule: Monday - Thursday: 7:00 a. m. - 6:00 p. m. We are closed each Friday. 01 Do you possess a Bachelor's degree from an accredited college or university in Business Administration, Public Administration or a related field? I have a Bachelor's Degree in Business Administration I have a Bachelor's degree in Public administration I have a Batchelor's degree in a field related to Public or Business Administration I do not have a degree i have a Master's Degree in Public or Business administration 02 Do you possess a valid California Class C Driver's License? Yes No 03 Do you have six (6) months of related administrative experience?(Note: Your application must reflect the required experience clearly) I have 6 months to 1 year of Administrative experience. i have less than 6 months of administrative experience I have 2 to 3 years of experience in Administrative experience I have 4 to 5 years of Administrative experience I have 6 or mor years of Administrative experience 04 This brings you to the end of your application. Before submitting your application, please make sure you have done the following: 1. Read the entire job description and understand the position you are applying for.2. Read the Minimum Qualifications and clearly state your relevant experience and education on your application; including any licenses and/or certificates if applicable.(Note: resumes will not be reviewed in lieu of a completed application.)3. Attach any proof of education, licenses and/or certificates if applicable.4. Completed all sections of the application and answered all questions thoroughly. I certify that I have read this notice and understand the instructions provided. Required Question

Location: Compton, CA, US

Posted Date: 1/16/2025