Legal Secretary

Key Responsibilities and Duties includes but not limited to: Provide administration and coordination assistance and support to the attorneys; Filing, organising, and maintaining documents, case files and law libraries; Opening and closing of legal files in accordance with the legal practice; Organise and maintain legal files in accordance with the legal practice; Assist in handling legal administration requirements; Assist in the preparation and processing of legal documents; Apply to court for hearing and trial dates; Prepare, serve, and file court documents; Prepare legal documents such as notices and letters; Check and monitor standing instructions; Print all correspondence, pleadings and documents and file same in physical / hard copy files; Ensure documents dispatched are accurate; Create new matters on Ghost Practice and provide fee earners working on matters with matter numbers; Manage incoming mail and documents; Liaise with messenger / driver; Arrange consultations with clients and update them on the status of their matters; Assist in contacts register by making sure they are in place and up to date; Assist in maintaining legal opinions database; Assist the attorneys with legal research; Administrative support; Will be required to manage reception area when necessary. Required Qualifications, Experience and Competencies (Knowledge, Skills, and Attributes): Legal qualification would be advantageous; 5 to 6 years relevant experience; Experience in using Ghost Practice and Caselines / Court Online; Excellent computer proficiency (MS Office Word, Excel and Outlook); Excellent verbal and written communication skills, including ability to effectively communicate with internal and external personnel and clients; Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard accepted practices; Administration and coordination experience; Exceptional telephone etiquette; Organisational skills; Problem-solving skills; Time management skills; Excellent typing skills; Project management skills would be advantageous. Required Attributes: Adaptable and organised; Digitally savy; Must be able to work on different projects simultaneously; Extreme attention to detail; Willing to work extra hours in a high-pressured environment.

Location: Johannesburg, ZA

Posted Date: 1/15/2025