PA/Admin Assistant

Personal Assistant/Administration Assistant Salary: £25,000 - £30,000 Location: Stirling ________________________________________ About the Role: I am currently recruiting for a Personal Assistant/Administration Assistant to join an established professional services firm. Working alongside the partners and a collaborative team across Scotland, you will provide vital administrative support in across multiple areas. This is an excellent opportunity to engage directly with clients and team members while contributing to a diverse range of matters. The role offers a pathway for career development for those who demonstrate commitment and capability. This role will be fully based on site - Monday - Friday - 9:00 - 17:00 ________________________________________ Job Purpose: Provide proactive administrative support to meet daily business needs. Deliver consistently high service levels to clients and stakeholders. Work collaboratively to ensure excellent customer service. ________________________________________ Benefits: 28 days annual leave Bank Holidays Family Friendly Policy - inclusive maternity, paternity and other policies Private medical cover - after 1st year Pension scheme Electric car salary sacrifice scheme Discounts 24 Hour employee support More Key Responsibilities: Administrative Support: o Answering telephone calls, managing messages, and scheduling appointments. o Providing secretarial support through dictation typing, preparing fee notes, and drafting client correspondence. o Completing office duties such as filing, scanning, and managing mail. Client and File Management: o Opening and managing legal files while ensuring compliance with anti-money laundering protocols. o Handling client records accurately using various computer systems. o Dealing with client queries and facilitating new instructions/referrals. Specialised Tasks: o Registering Powers of Attorney and managing of wills and documents. o Preparing and submitting forms, including fee notes. o Assisting with debt management processes. ________________________________________ Requirements: Qualifications: Highers or equivalent qualifications in English and Mathematics. Skills and Experience: Pleasant telephone manner and efficient message-taking. Proficiency with Microsoft Office and computer systems. Prior office experience, preferably within a legal or professional services environment. Attributes: Ability to multitask and prioritise workload effectively. Strong organisational skills and attention to detail. Professional demeanour with a positive and proactive attitude. Flexibility and eagerness to learn. Team-oriented mindset and calm under pressure. ________________________________________ Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age

Location: Stirling, GB

Posted Date: 1/14/2025