Personal Assistant / Office Manager

Job Description: A private organisation in Edinburgh is looking for an organised, detail-oriented individual to combine the role of Personal Assistant to the CEO with managing office tasks at their Edinburgh hub. You'll help the CEO to stay focused on technical challenges by managing his calendar, emails, and scheduling. The role is primarily in Edinburgh, with occasional work from the CEO’s home office. Additionally, you'll ensure the office stays tidy, fostering a positive work environment, and handle administrative tasks as they arise. This fast-paced role offers both routine and new challenges, providing a varied and rewarding experience working closely with our founder and team. This position reports to the Operations Team. Responsibilities: As a PA/Office Manager, your key responsibilities include: Health and Safety Assisting the CEO Driving administrative efficiency Communication and reporting Specific tasks include: Managing the CEO’s inbox, to-do list, and schedule Booking travel and accommodation Scheduling meetings and taking minutes Supporting management of key contractors Managing office budgets and expenses Handling incoming and outgoing mail Overseeing office suppliers and contractors Ensuring office safety and security Conducting health and safety assessments Managing visitors Maintaining office equipment and supplies Team communication on office and administrative matters Some IT management (shared with HR) Remote management of the US office Ideal Candidate: 1-2 years of administrative experience Strong attention to detail Excellent organisational skills Ability to prioritise and stay flexible Proficient with MacBooks, Google Drive, and willing to learn new software Calm under pressure with problem-solving skills Proactive and self-motivated Able to manage your own time effectively Benefits Private Health Insurance 33 days holidays and company paid sick leave (pro rata) 6-monthly performance reviews Mental health support through Spill Perks at work discounts on major brands Flexible working options

Location: Edinburgh, GB

Posted Date: 1/14/2025