Debtors Clerk

QUALIFICATIONS Grade 12 (Matric Certificate). Tertiary Qualification (desirable) or studying towards a Bookkeeping or Finance Degree would be advantageous. EXPERIENCE Minimum of 1 3 years work experience in a similar role. Accounting System experience would be advantageous. KNOWLEDGE REQUIRED Sage 200 Evolution. Working knowledge of Ms Office with a thorough understanding of MS. Excel at a Basic/Intermediate Level. Meat Matrix experience would be an advantage. Solid understanding of basic accounting principles, fair credit practices and collection regulations. SKILLS REQUIRED Proficiency in English and effective verbal and written communication skills. Customer service orientation, problem solving and negotiation skills. High degree of accuracy and attention to detail. Excellent interpersonal skills and the ability to build relationships for the long-term. Proven ability to calculate, post and manage accounting figures and financial records. KEY PERFORMANCE AREAS: 1. Bank Reconciliation Capturing and / or importing bank transactions into SAGE Evolution Reconcile bank balance to bank statement via SAGE recon module 2. Customers (Debtors) Allocate receipts to customer invoices / credit note as per remittance Investigate and resolve queries on customer accounts (Investigate and follow up on unallocated invoices and credit notes/claims). Send out weekly and monthly statements to customers. Maintain and update customer details on SAGE. Inform customers regarding overdue accounts. Receive and review customer credit applications and send for credit verification checks. Ensure customer accounts are placed on hold or taken off hold and inform relevant parties of such changes. Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management. 3. Maintain customer Age Analysis Review and maintain the account receivable age analysis on a weekly/monthly basis and Arrange a weekly meeting with Management to go through and discuss the Age Analysis. 4. Basic General Journals Rounding round cents to match invoice / payment. Reclassifying journals re-allocate amounts when needed. Rebate and discounts account for as per signed customer agreements. 5. Credit Notes and Tax invoices Prepare credit notes as authorised, pass credits and raise Tax invoices not related to inventory. 6. Customer Credit limits Uplift customer credit limits on managements request/approval. 7. Pay in advance customers Send a payment clearance letter to the relevant parties when a pay in advance customer made payment and cleared on the bank with approval from management. 8. Other Reconcile Services accounts/Loan accounts Intercompany accounts Send out National/Factory expenses Sales reports. Create/maintain staff accounts (retail stores) and send deductions to payroll on a monthly basis.

Location: Irene, ZA

Posted Date: 1/11/2025