HR Administrator

Ensure strong working relationships Interact with all Organisations` staff in a professional and courteous manner Payroll Administration Print terminations list with copies of acceptance of resignation letters Print transfer / promotion / job title change list with copies of approval paperwork and acceptance letters Print fixed term list with copies of approval paperwork and the contracts of employment Assist Payroll Manager with any projects Assist employees with loan applications Telephonic confirmation of employment HR Administration Drafting of promotion, transfer, job title changes and increase letters Update termination listing once resignation letters have been received Drafting of fixed term contract extensions Ensure that all these documents are completed and signed by staff and relevant managers and are returned to HR Transfers / Promotions / Job Title change / Increases / Once off Bonus Arrange for manager and employee to sign relevant letters Send out staff announcement mailer if applicable once letter has been signed by all parties Update the transfer / promotion schedule once letter has been signed Update the vacancy schedule once letter has been signed off Make copies of letter / contract for payroll Send new staff entry forms to staff movements and IT Helpdesk Update staff file audit spreadsheet with the applicable changes and file in staff file T erminations Arrange for manager and employee to sign where applicable Request for the manager to complete the staff exit form Send the staff exit form to staff movements and IT Helpdesk Send the employee the relevant exit documentation for completion and ensure it is returned to HR Make copy of resignation letter / dismissal notice / settlement agreement for payroll Update the termination schedule Update staff file audit spreadsheet Remove staff file from the cabinet and update the archive Organograms Generating and maintaining the companys organograms monthly Sending organograms for approval to Managers every quarter (end January / April / July / October) Once organogram is approved, place it in the shared folder Staff Files Ad hoc audit of staff files (quarterly) Follow ups on outstanding information Ad hoc Management of all HR Admin templates / checklists related documentation Requirements: Matric or Senior Certification equivalent A minimum of 1 years experience in reception and switchboard Diploma / Degree in HR Management Payroll processing experience would be advantageous

Location: Johannesburg, ZA

Posted Date: 1/10/2025