Customer Services Coordinator

An exciting opportunity has arisen for a Customer Services Coordinator to join Estates team. Your role will be to provide high quality, professional customer experience to all internal and external stakeholders in accordance with defined service standards.

Staff benefits include, shuttle bus, and more Read more below

Role Requirements

• Support the Customer Services Manager in developing processes and defining workflows ensuring full coverage of a high-quality day-today service against SLAs and KPIs at all times.
• Deliver services using existing software systems, ensuring efficient working practices and maintaining automation.
• Under the guidance of the Customer Services Manager, provide an efficient and high quality Helpdesk function, including job triage, ticket generation and allocation to the appropriate team, including but not limited to transport, maintenance, grounds/gardens, accommodation, housekeeping, logistics and department purchasing.
• Act as the first point of contact to The Childrens Trust for external users, ensuring Front of House enquiries are dealt with in an appropriate manner that is representative of the organisations Promises.
• Ensure CAFM tasks are managed in accordance with policy and procedures, monitoring performance and escalating issues as they arise.
• Provide day to day operational processes for compliance using existing software.
• Ensure incoming and outgoing post, deliveries and courier packages are appropriately managed.
• Provide end users in Helpdesk process with a high standard of communication, keeping them informed of the progress of their requests.
• Contribute to effective communication within the team.

Interview Date: To be confirmed.

Strictly no agencies, please.

As we often receive high levels of applicants for our roles, we regret that we will only be able to contact those applicants who are shortlisted for interviews. Therefore, if you have not heard from us within 2 weeks of the closing date, please assume you have not been shortlisted for an interview on this occasion.

About Us

The Childrens Trust is the UKs leading charity for children with acquired brain injury, providing expert rehabilitation, education, therapy, and care at our national specialist centre in Tadworth, and to children and their families across the UK, via our Brain Injury Community Service.

Boasting a beautiful 24-acre site in Surrey, we are located just outside of London, close to the M25 (accessible via Junction 8, A217 to Tadworth) and easily accessible via National Rail, by way of: Clapham Junction, Sutton, and Epsom.

Staff Benefits

The work we do is highly rewarding, and in addition to an attractive salary, we offer a valuable range of benefits, including our staff flexible benefits platform, on-site nursery, free eye tests, enhanced Maternity and Paternity Pay, time out days for those experiencing menopause symptoms and time off for gender reassignment.

We also offer additional annual leave days for those with long service, with entitlements ranging from 35 to 41 days (including bank holidays) depending on your length of service.

Other benefits include free on-site parking; a staff shuttle service from Epsom and Sutton train stations to Tadworth Court, subsidised cafeteria, on-site staff accommodation (subject to availability), the ability to retain your NHS pension (where applicable), Teachers pension (where applicable) or the opportunity to join an alternative scheme, and the opportunity to develop your career in a supportive and collaborative environment.

Rehabilitation of Offenders

Many roles at The Childrens Trust are exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974, by virtue of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (as amended in 2013 and 2020) and as such, are subject to an Enhanced DBS check. Successful applicants will be required to complete an Enhanced Disclosure & Barring Service (DBS) check, which will disclose all unspent convictions and adult cautions and any spent convictions or adult cautions that would not be protected. The exceptions to this are our retail roles within The Childrens Trust shops, which are subject to Basic DBS checks which will disclose unspent convictions or adult cautions.

Equal Opportunity Employer

To help us achieve our ambition to give children and young people with brain injury and neurodisability the opportunity to live the best life possible, we want to accurately reflect the UKs diverse population. We want equity, diversity, and inclusion to be at the heart of everything we do, and our people, services, and culture to reflect the diverse needs of all. Through our diversity and inclusion strategy, we have made a commitment to increase the diversity of our charity and create an inclusive culture. We have networksacross the organisation working to ensure that these aims are met - including an LGBTQIA2S+ group, Ethnic Diversity Group, and Spark our broad EDI group. Read more about our EDI work here.We welcome applications from all who share our ambition regardless of background.We will strive to ensure that any reasonable adjustments are made in respect of interview and working arrangements.

Online Searches

In accordance with statutory safeguarding and child protection guidance, online searches will be conducted for shortlisted candidates before interview. The online searches will be conducted by a person who is independent of the interview and selection process and will focus on relevant information returned via searches of the candidates name (and variations thereof). Social media searches will be limited to professional platforms such as LinkedIn. Any concerns relating to suitability for work with children and young people will be forwarded to the interview panel, for discussion during the interview.

ADZN1_UKTJ