Key Recruitment Limited
Legal Secretary/ Assistant
Job Location
West Stoke, United Kingdom
Job Description
Position: Legal Secretary/ Assistant
Salary - £23,000 – £26,000 based on experience
Department: Family, Private, Conveyancing
Location: Chichester, Bognor Regis, Selsey, East Wittering
Main Duties
* Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audiotyping and word processing.
* Providing enhanced support to the fee earner(s) and being confident and willing to use own initiative.
* Use a computerised case management system(s).
* Preparing and amending documents.
* Maintaining orderly and up-to-date files including electronically and complying with the firm’s policies on file management.
* Closing, storing, and retrieving client files and documents from store.
* Completing time recording and other records required by the firm.
* Preparing mail and enclosures for dispatch.
* Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and potentially refreshments and maintaining and up-to-date diary for his/her fee earner(s).
* Attending to clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Company’s standards for client care.
* Ensuring that telephone calls are answered promptly, and messages passed on.
* Contributing as a team member including providing support to other colleagues as required.
* Undertaking any specific training when required by the Company and to have overall responsibility towards self-development.
* Ensuring the confidentiality of all the Company’s and the Company’s clients’ information and documentation.
* Seek to always protect clients’ interests, while taking precautions against potential fraud and money laundering
* Ensuring compliance is adhered to in all activities including compliance.
* Contributing to the Company’s overall business objectives by offering support to other departments when appropriate and when agreed by his/her fee earner(s).
* Be accountable for their own development seeking out opportunities to learn new skills to continuously improve.
* On occasion work from another office location as the Company considers necessary to meet the needs of the business.
* Work in a responsible and safe manner at all times adhering to Health & Safety, safe working practices and firm policies and procedures.
* Any other mattes reasonably required by the Directors.
Preferred skills and experience
* Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.
* Experience of Microsoft Office Suite, including Word and Excel.
* Excellent English grammar/ spelling; familiarity with legal terminology and numerical skills.
* Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
* Discretion and confidentiality are essential.
* Ability to organise and prioritise your workload to the required standard and within the required timescales.
* Ability to work effectively within a team as well as independently.
* Ability to work under pressure.
* Proactive and able to use own initiative within guidelines as set by the Directors’ and fee earners.
APPLY NOW OR CALL (email address removed) FOR MORE INFO
Location: West Stoke, GB
Posted Date: 12/26/2024
Salary - £23,000 – £26,000 based on experience
Department: Family, Private, Conveyancing
Location: Chichester, Bognor Regis, Selsey, East Wittering
Main Duties
* Providing full generic secretarial support to fee earners, as required, including preparing correspondence and documents through fast and accurate audiotyping and word processing.
* Providing enhanced support to the fee earner(s) and being confident and willing to use own initiative.
* Use a computerised case management system(s).
* Preparing and amending documents.
* Maintaining orderly and up-to-date files including electronically and complying with the firm’s policies on file management.
* Closing, storing, and retrieving client files and documents from store.
* Completing time recording and other records required by the firm.
* Preparing mail and enclosures for dispatch.
* Making appointments and arranging meetings; including liaising with reception staff to organise facilities such as rooms and potentially refreshments and maintaining and up-to-date diary for his/her fee earner(s).
* Attending to clients, both in person and on the telephone, and providing such support in a professional and friendly manner in-keeping with the Company’s standards for client care.
* Ensuring that telephone calls are answered promptly, and messages passed on.
* Contributing as a team member including providing support to other colleagues as required.
* Undertaking any specific training when required by the Company and to have overall responsibility towards self-development.
* Ensuring the confidentiality of all the Company’s and the Company’s clients’ information and documentation.
* Seek to always protect clients’ interests, while taking precautions against potential fraud and money laundering
* Ensuring compliance is adhered to in all activities including compliance.
* Contributing to the Company’s overall business objectives by offering support to other departments when appropriate and when agreed by his/her fee earner(s).
* Be accountable for their own development seeking out opportunities to learn new skills to continuously improve.
* On occasion work from another office location as the Company considers necessary to meet the needs of the business.
* Work in a responsible and safe manner at all times adhering to Health & Safety, safe working practices and firm policies and procedures.
* Any other mattes reasonably required by the Directors.
Preferred skills and experience
* Fast and accurate audio and copy typing skills, including digital dictation and integrated legal software systems.
* Experience of Microsoft Office Suite, including Word and Excel.
* Excellent English grammar/ spelling; familiarity with legal terminology and numerical skills.
* Excellent communication and interpersonal skills, including experience in dealing with a range of clients via telephone and face-to-face.
* Discretion and confidentiality are essential.
* Ability to organise and prioritise your workload to the required standard and within the required timescales.
* Ability to work effectively within a team as well as independently.
* Ability to work under pressure.
* Proactive and able to use own initiative within guidelines as set by the Directors’ and fee earners.
APPLY NOW OR CALL (email address removed) FOR MORE INFO
Location: West Stoke, GB
Posted Date: 12/26/2024
Contact Information
Contact | Human Resources Key Recruitment Limited |
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