Senior Payroll and Benefits Administrator

We have an opportunity for a Senior Administrator to be responsible for co-ordinating and processing monthly and ad-hoc payrolls across multiple jurisdictions, and to assist with the planning, development and delivery of employee benefits.

This role can be based in either our Jersey or our Southampton office.

Hybrid working is available on the basis of 3 days in the office and 2 days from home.

Benefits include 25 days annual leave with the option to buy or sell up to 5 days per financial year, private health care from first day of employment with previous conditions disregarded, permanent health insurance, life assurance, pension and discretionary bonus scheme.

?The successful candidate will have benefits and payroll administration experience (essential), a strong academic background with good numerical aptitude, excellent Microsoft Excel and analytical skills and strong attention to detail.

Key duties include:

Employee Benefits administration(multi-jurisdictional)

• Assist with preparing the firm's submissions into designated salary and benefit surveys
• Help co-ordinate the annual benefit renewals, liaising with external brokers and third-party suppliers as well as internal key stakeholders
• Identify and monitor trends in our current benefits and assist in promoting the benefits on offer to employees
• Assist with implementation projects to make any changes to our benefits offering
• Be a key contact for employee and HR team benefit queries
• Provide support with benefit administration including updating benefits booklets, policies and processing invoicing and the cost splits to finance
• Assist with the drafting of employee presentations and communications

Payroll administration

• Assist with the processing and second line checking of the monthly payroll for our in-house and outsourced payrolls
• Review employment activities that may give rise to a monthly payroll variance e.g. joiners, leavers, overtime, variation in hours, pay review, bonus award, tax rate changes, maternity pay, sick pay, unpaid leave etc.
• Help manage the central payroll inbox to ensure all changes are collated by the relevant payroll cut-off date
• Collate system data reports in order to identify and sense-check adjustments prior to payroll processing
• Prepare calculations for each variation of pay, using either existing systems or manual calculation
• Either provide or obtain the required 4 eye checks and approvals
• Pass the signed off payroll bundle to finance for final approval and execution
• Maintain payroll process notes
• Work with the Payroll Administrator to identify temps and students for weekly pay, prepare calculations, provide/obtain relevant checks and approval and submit to Finance for execution
• Along with the Payroll Administrator, act as the main point of contact for all payroll related queries, ensuring these are dealt with efficiently, in a timely manner and to accurate calculations
• Ensure payroll is administered in accordance with company processes and controls with 100% accuracy targets, ensuring that relevant jurisdictional legislation, regulations and other requirements are maintained
• Undertake the first review of payroll reports produced by outsourced payroll providers, ensuring data and calculations are accurate and reflect the monthly adjustments requested
• Flag queries and anomalies to relevant Line Manager, HR Business Partner or outsourced provider to confirm information for adjustments is accurate
• Prepare all statutory return data for review and approval, adhering to the relevant deadlines in each jurisdiction
• Assist Finance with queries in relation to payroll accounting, transactions and reporting
• Prepare and provide appropriate payroll documentation for the annual audit

Ad hoc duties

• Assist with preparing data for the annual employee payroll and bonus review
• Project work as and when required to support within the team
• Prepare management reports

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