Buyer (Fixed Term) Surrey

Buyer

Fixed Term Contract

Surrey

Competitive

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This role requires some flexibility during our busy season is key with regards to hours and days worked.

Dedicated to providing a 6-star quality private concierge service to our exclusive clients. UKME ensures that the properties, we maintain are presented to the highest standard possible.

This is an exciting role for a talented individual who is looking for a new challenge, wants to join a fast paced and high performing team renowned for their approach and delivery of unparalleled service.

We are looking for a Buyer to undertake the following duties on a day-to-day basis:

Key Responsibilities

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Continuously monitoring office purchasing system, locating and collecting goods ordered by Client and ensuring it is delivered in a timely manner

Visit shops and establish working relationships with staff and managers in order to get better service and assistance with sourcing and ordering items

Ensure cost effectiveness wherever possible when buying in bulk

Source items directly from shops to speed up process of getting orders to Client, ideally on the same day (when in residence)

Make sure you are aware of any outstanding orders that have not been located, continue to look for items when out of office in shops that may not have comprehensive websites

Visit and log shops that stock frequently purchased items

Liaise with Office Manager regarding any orders that we are unable to fulfil

Where a general request is made for us to provide samples of an item, you will be required to visit multiple stores, take pictures of any suitable items on sale and send to Office Manager to pass on to Client for approval and purchase accordingly

Assist with planning and purchasing for Childrens entertainment area working together with the Childrens entertainment co-ordinator

Collect receipts and visit relevant stores to obtain VAT claim form on behalf of the Client. Forms should be filled in correctly with Client details, then passed on for signatures

Ensure forms are taken to airport and stamped correctly

Copy completed VAT forms, storing the copy for our records, and send off to relevant companies for refund

Receiving deliveries and ensuring they are correct

Pack with care and organize shipping of any items that need to be sent to Client

Identify and organize the safe packing of any hazmat items separately to those of a safe nature

Assist with restaurant booking

Help with any party planning

Organise cars, drivers and security as requested

To always maintain a clean and organised workplace

Carry out word processing, filing and any relevant computer-based administration including accurate job logging on company system

To carry out any other reasonable requests as instructed by Management

To ensure a professional approach is undertaken in performing duties when interacting with clients, colleagues and external providers, with particular emphasis on maintaining confidentiality

To provide excellent customer service to all visitors and callers

Ensure a professional approach is always delivered with particular emphasis on maintaining confidentiality. Liaise regularly with colleagues, supervisors and managers to ensure an efficient and effective service is always delivered to the client

Provide a highly customer focused service to the company and client at all times

Provide cover for colleagues during periods of absence.

Adhere to all Company policies and procedures, particularly regarding health and safety.

Any other duties as and when required.

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Knowledge/Experience/Skills/Abilities

Previous office administration experience

Previous experience processing invoices and dealing with stock control

Strong IT skills including high competency with MS Office, particularly Word, Excel and Outlook, and the internet

Strong numerical skills

Personal Attributes

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* Highly conscientious

* Strong time management, organisation and planning skills

* High level of written and verbal communication skills across all levels

* Enthusiastic and self-motivated with the ability to use their initiative

* Highly flexible and adaptable

* Can work under pressure with the ability to meet strict deadlines

* Reliable and punctual

* Highly professional and presentable

* Able to work well in a team and unsupervised

* Extremely confidential and discreet

* Can follow instructions in a cooperative and accurate manner

* Logical and systematic

* Multi-task orientated - ability to administer work efficiently and timely across various projects simultaneously

* High level of customer service with an excellent telephone manner

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Apply now.

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