West Midlands Combined Authority
Executive Assistant and Office Manager
Job Location
Ladywood, United Kingdom
Job Description
Are you a highly organised and proactive professional with a talent for multitasking and a passion for providing top-tier support?
Are you an experienced Executive Assistant, with strong office management skills, seeking a new challenge? If so, we may have the perfect opportunity for you.
Midlands Connect research, develop and progress transport projects that will provide the biggest possible social, economic and environmental benefits for the Midlands region, and they are seeking an Executive Assistant and Office Manager to provide exceptional personal assistant support to the CEO, and ensure seamless management of the office.
In this multifaceted role, you will liaise with senior stakeholders, provide ICT administration support, coordinateandmanagethedeliveryofeffectiveHR, manage diaries, coordinate new starters and leavers and provide support to the senior leadership team. Additionally, you will line manage the Corporate Services Officer, ensuring the effective management and smooth operation of the office.
Please note, this is a fixed term contract until the end of April 2026. This role will require you to be in the Birmingham office two days a week.
What you will be doing.
You will be asked to provide a supporting statement which should evidence (using examples) how your skills and experience match the essential criteria of the role that you are applying for. You will be asked to type your statement into the portal directly. If you have already prepared a supporting statement, then you can simply copy and paste this directly into the application form. For more information on how to apply, please visit the FAQ page on our career site.
Using Artificial Intelligence (AI)We cannot stop anyone from using AI help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application.
Put the effort into your application - focus on ensuring it matches the criteria required for the job, and is tailored carefully to match your skills, experience, and motivation.
Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.
Reasonable adjustments.If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process (for example, you might need to submit your application in a different format), please get in touch with our Recruitment Team (). We are here to assist and accommodate your needs.
Salary and benefits.We advertise salary ranges for job roles, with new appointments typically starting at the lowest salary point. In exceptional cases, where higher skill levels or experience are applicable, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.
Calculate your take home pay. Use this service to estimate how much Income Tax and National Insurance you should pay for the current tax year.
We offer a comprehensive benefits package that includes a Local Government Pension Scheme (one of the most generous pension schemes in the UK), 28 days paid annual leave(in addition to bank holidays and an option to purchase more leave!), ethical saving options and healthcare plans, paid volunteering days, interest free financing through SmartTech to buy the latest technology through your payroll, discounted shopping with over 2,000 big-name retailers, and more. For more information, please visit the benefits page on our career site.
Hybrid working and location.We believe hybrid working is the best way for our organisation to fulfil our commitment to a modern, agile workplace while continuing to provide a great service to our customers. Hybrid working means having flexibility between working in the office and at home on agreed days, where a role allows.
The location for this role is Alpha Tower, Suffolk Street Queensway, Birmingham, B1 1TT. It is expected that you can split your time between the office and working remotely, with at least 2 days a week spent in the office. Please note, this is the minimum expectation.
About us.Midlands Connect researches, develops, and progresses transport projects which will provide the biggest possible environmental, economic, and social benefits for the Midlands and the rest of the UK. Our aim of these improvements is to transform regional and UK gateways, bringing the Midlands closer together and accelerating cost-effective improvements to unlock east-west connectivity that will enable the Midlands economies to work more effectively together.
Were ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality, and curiosity from those who work with us. Were committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves.
Midlands Connect is an independent organisation, tasked by government to advise on the best value strategic transport projects in the Midlands. Our accountable body is the West Midlands Combined Authority (WMCA) who support us through providing HR, finance, and governance support to help deliver our priorities.WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. Were a Disability Confident Employer with Leader status, committed to interviewing applicants with disabilities who meet all the essential role criteria.
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying.
Right to Work in the UKProof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.
Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).
Thank you for considering joining our team at WMCA. We look forward to receiving your application and the opportunity to work together towards our shared goals.
Location: Ladywood, GB
Posted Date: 12/24/2024
Are you an experienced Executive Assistant, with strong office management skills, seeking a new challenge? If so, we may have the perfect opportunity for you.
Midlands Connect research, develop and progress transport projects that will provide the biggest possible social, economic and environmental benefits for the Midlands region, and they are seeking an Executive Assistant and Office Manager to provide exceptional personal assistant support to the CEO, and ensure seamless management of the office.
In this multifaceted role, you will liaise with senior stakeholders, provide ICT administration support, coordinateandmanagethedeliveryofeffectiveHR, manage diaries, coordinate new starters and leavers and provide support to the senior leadership team. Additionally, you will line manage the Corporate Services Officer, ensuring the effective management and smooth operation of the office.
Please note, this is a fixed term contract until the end of April 2026. This role will require you to be in the Birmingham office two days a week.
What you will be doing.
- Be the main point of contact for the Midlands Connect office
- Manage, coordinate and maintain the CEOs and the Chairs inbox and meetings, appointments and records in accordance with pre-set priorities, deadlines and requests
- Develop, implement and continuously review the office management functions
- Ensure that procedures are developed and implemented consistently
- EnsureallrelevanttravelandaccommodationarrangementsaremadetosupporttheMCChair, CEOandmembersoftheMidlandsConnectteam
- Manage and coordinate cover for the CEO where required, ensuring that their sickness/holiday/absencesarerecorded
- Engender a supportive and constructive working culture
- Provenexperienceinsupportingaseniorexecutiveorequivalent
- Highdegreeofexperienceindealingwithdiversegroupsofpeople, including Board members, senior executives, staff, political leaders andbusinesspartners.
- Experienceinmanagingandmaintaininghighleveladministrative practices and procedures.
- Excellentinterpersonal,oralandwrittencommunicationskills,with the ability to converse at senior and board level.
- GoodknowledgeofMicrosoftOfficeSuite
- Strongorganisationalskills
- Proven ability to handle confidential information with discretion
You will be asked to provide a supporting statement which should evidence (using examples) how your skills and experience match the essential criteria of the role that you are applying for. You will be asked to type your statement into the portal directly. If you have already prepared a supporting statement, then you can simply copy and paste this directly into the application form. For more information on how to apply, please visit the FAQ page on our career site.
Using Artificial Intelligence (AI)We cannot stop anyone from using AI help write application content. Used right, it can be a great tool. If you choose to use AI, then use it as a helper rather than relying on it wholly to write your application.
Put the effort into your application - focus on ensuring it matches the criteria required for the job, and is tailored carefully to match your skills, experience, and motivation.
Applications that rely too heavily on AI may be rejected during shortlisting. For help on how to write a supporting statement, please visit the FAQs section of our careers site.
Reasonable adjustments.If you have an accessibility need, disability, or condition that means you might require changes to the application or recruitment process (for example, you might need to submit your application in a different format), please get in touch with our Recruitment Team (). We are here to assist and accommodate your needs.
Salary and benefits.We advertise salary ranges for job roles, with new appointments typically starting at the lowest salary point. In exceptional cases, where higher skill levels or experience are applicable, the salary point may be adjusted to secure the best candidate. This approach allows for potential year-on-year salary increases, offering progression and appropriate rewards to employees. Requests for salaries above the maximum advertised range will not be considered.
Calculate your take home pay. Use this service to estimate how much Income Tax and National Insurance you should pay for the current tax year.
We offer a comprehensive benefits package that includes a Local Government Pension Scheme (one of the most generous pension schemes in the UK), 28 days paid annual leave(in addition to bank holidays and an option to purchase more leave!), ethical saving options and healthcare plans, paid volunteering days, interest free financing through SmartTech to buy the latest technology through your payroll, discounted shopping with over 2,000 big-name retailers, and more. For more information, please visit the benefits page on our career site.
Hybrid working and location.We believe hybrid working is the best way for our organisation to fulfil our commitment to a modern, agile workplace while continuing to provide a great service to our customers. Hybrid working means having flexibility between working in the office and at home on agreed days, where a role allows.
The location for this role is Alpha Tower, Suffolk Street Queensway, Birmingham, B1 1TT. It is expected that you can split your time between the office and working remotely, with at least 2 days a week spent in the office. Please note, this is the minimum expectation.
About us.Midlands Connect researches, develops, and progresses transport projects which will provide the biggest possible environmental, economic, and social benefits for the Midlands and the rest of the UK. Our aim of these improvements is to transform regional and UK gateways, bringing the Midlands closer together and accelerating cost-effective improvements to unlock east-west connectivity that will enable the Midlands economies to work more effectively together.
Were ambitious, forward thinking and determined to find better ways of working, always leading the way in what we do. We trust and support each other to get the job done, and encourage creativity, originality, and curiosity from those who work with us. Were committed to creating an accessible and diverse workplace, one that nurtures an inclusive environment where our people can be themselves.
Midlands Connect is an independent organisation, tasked by government to advise on the best value strategic transport projects in the Midlands. Our accountable body is the West Midlands Combined Authority (WMCA) who support us through providing HR, finance, and governance support to help deliver our priorities.WMCA holds diversity accreditations, such as the RACE Code Quality Mark, Armed Forces Covenant (Gold status) and has been recognised as one of the Inclusive Top 50 Employers and The Times Top 50 Employers for Women. Were a Disability Confident Employer with Leader status, committed to interviewing applicants with disabilities who meet all the essential role criteria.
We recognise that certain groups, such as women and people of colour, may be less likely to apply for roles if they feel they do not meet all the requirements. However, we encourage individuals who are passionate about the role and want to make a difference to still apply. We gladly consider part-time, flexible, and job share arrangements, so please don't let these factors deter you from applying.
Right to Work in the UKProof of Right to Work in the UK will be required for all applicants in accordance with UK Home Office requirements, before any employment offer can be confirmed.
Non-UK applicants (excluding Ireland) would be required to hold a relevant Visa from the UK Visas and Immigration (UKVI).
Thank you for considering joining our team at WMCA. We look forward to receiving your application and the opportunity to work together towards our shared goals.
ADZN1_UKTJ
Location: Ladywood, GB
Posted Date: 12/24/2024
Contact Information
| Contact | Human Resources West Midlands Combined Authority |
|---|