Product Compliance Specialist

Product Compliance Specialist

The Product Compliance Specialist brings expertise in assessing product compliance, supporting cross-functional teams to integrate regulatory requirements, ensuring product safety, maintaining documentation, and minimizing compliance risks across the business.

Key Responsibilities

• Legislation Monitoring: Track and interpret regulatory requirements related to raw materials, product development, manufacturing, and labeling, ensuring stakeholders receive accurate compliance guidance.
• Product Safety: Stay updated on product safety concerns related to substances present or potentially present in products, identifying necessary compliance testing requirements.
• Material Vetting: Assess raw materials for compliance and advise on ensuring new materials meet regulatory standards.
• Customer Inquiries: Address product compliance inquiries from customers, providing technical responses and investigating implications.
• Compliance Responses: Develop standardized responses for common compliance inquiries where applicable.
• Process Improvements: Identify and propose process enhancements, collaborating with management to resolve compliance issues.
• Cross-Functional Collaboration: Work with departments such as R&D, Quality, Sales, Procurement, Legal, and Manufacturing to address compliance needs.
• Lab Coordination: Collaborate with external laboratories on compliance testing and additional controls.
• Record Keeping & Audits: Maintain compliance records and support customer or regulatory audits as required.
• Quality Management System: Update departmental procedures to align with the company's Quality Management System.
• Project Involvement: Participate in specific compliance-related projects as directed by the manager.
• Regulatory Documentation: Manage regulatory files, including confidentiality, and prepare compliance documentation as required.
• Database Management: Develop and update regulatory databases to ensure accurate information.

Education & Experience

• Education: Bachelor’s or Master’s degree in Chemistry or a related field with a chemistry focus.
• Relevant Industry Experience: Ideal industries include:
• Paper/nonwoven industry and/or plastics and polymer manufacturing
• Food and packaging, particularly food-contact products
• Pharmaceuticals, tobacco, cosmetics, hygiene, or healthcare sectors
• Experience: 3-5 years in a similar or related compliance role; familiarity with a manufacturing environment preferred.
• Regulatory Knowledge: Experience with regulations like FDA Title 21, EU 10/2011, Health Canada regulations, and REACH; previous customer-facing experience is an advantage.
• Technical Skills: Proficient in MS Office, particularly Excel; experience with product safety management systems and compliance software is beneficial.

Core Competencies

• Communication Skills: Strong verbal and written skills, with the ability to translate complex data into actionable insights.
• Analytical & Detail-Oriented: Highly analytical, attentive to detail, and capable of synthesizing data effectively.
• Risk Awareness: Proactively identifies compliance risks, providing strategic insights and solutions.
• Adaptable & Process-Driven: Process-focused but flexible, capable of prioritizing tasks under deadlines.
• Interpersonal Skills: A true team player, skilled in building working relationships and adapting to diverse cultural settings.
• Planning & Prioritization: Strong organizational skills to manage multiple tasks in a fast-paced environment.
• Integrity & Professionalism: Maintains confidentiality and demonstrates professionalism in all interactions.
• Multitasking Ability: Effective in managing multiple projects while ensuring accuracy and compliance.
• Language Skills: Proficiency in English; additional languages (e.g., German) are a plus.