Security Operations Scheduler

Security Operations Scheduler

Salary: $70k+

Location: Hybrid, Anaheim/ Irvine

Blackstone Consulting, Inc. is seeking a Security Operations Scheduler for their Healthcare Security Client in Southern California.

JOB SUMMARY: The Security Operations Scheduler is responsible for ensuring the smooth and efficient coordination of staffing, payroll validation, billing, and financial reporting across the Area Business Unit (ABU). This role involves creating, maintaining, and validating Schedules for various sites, ensuring compliance with company policies, client agreements, and collective bargaining agreements. The Scheduler plays a critical role in operational efficiency by collaborating with Site Operations teams, Finance Operations, and other internal stakeholders to ensure accurate payroll, billing, and financial reporting.

RESPONSIBILITIES:

Billing and Accounts Receivable:

• Collaborate with the Finance Operations to ensure deadlines are met.
• Monitor accounts receivable and follow up on outstanding invoices.
• Maintain invoice validation tool(s) submission with supporting documentation required for billing cycle uploads.
• Minimizing the company's exposure to bad debts.

Schedule & Payroll Validation:

• Prepare & maintain the Master Schedules for sites in the Area Business Unit (ABU).
• Prepare & validate weekly and/or bi-weekly schedules for sites in ABU.
• Ensure alignment with Master Schedules.
• Monitor the site operations teams’ activity.
• Ensuring schedules are accurately maintained in alignment with company policy and applicable. client and/or collective bargaining agreements.
• Audit daily shifts after the site operations teams have confirmed them.
• Bring forth any items that need to be addressed by the site operations team.
• Provide guidance and direction in accordance with compliance protocols.
• Ensure accurate reconciliation of billable and non-billable.

Financial Reporting and Analysis:

• Collaborate with Finance Operations to ensure accurate financial reporting.
• Prepare TrackTik Reports for Site Leadership, if or as directed, for financial accountability
• Analyze payroll and billing costs and identify opportunities for cost savings.

Compliance and Record-Keeping:

• Maintain compliance with federal, state, and local payroll and tax regulations.
• Keep accurate and up-to-date records of payroll and billing transactions.
• Ensure confidentiality of sensitive information.
• Maintain appropriate employee database(s) with weekly updates based on HR Reports provided (i.e., New-Hires, Terminations, Billing Matrix info, etc.)
• Track work, purchase, change orders, and other relevant service requests from customers, ensuring that the work performed is authorized and aligned with Master Schedules.

Process Improvement:

• Continuously improve scheduling, payroll, and billing processes for efficiency and accuracy.
• Develop and implement process enhancements.
• Stay updated on industry best practices and technologies.
• Attend weekly meetings and ad-hoc team meetings to maintain all duties associated with ABU.

EXPERIENCE:

• Associate (2-year) degree or equivalent experience
• Two years in scheduling, payroll processing, and/or billing
• Proficiency in any scheduling and payroll software, e.g., ADP, Paychex, Valiant, TrackTik, Win Team, etc.
• Excellent organizational and time management skills
• Strong attention to detail and ability to maintain a high level of accuracy
• Excellent communication and interpersonal skills
• Proficiency in Microsoft Office products with an emphasis on Excel

Minimum Qualifications at Entry:

• Be 18 years of age and possess an Associate's Degree
• The legal right to work in the United States
• Possess a valid government-issued driver’s license or state-issued I.D.
• Successfully pass the client’s pre-employment screening process (Drug Test, Health Screen, Criminal Background Check)

Company benefits include – see all the details at www.bci-toolkit.com/benefits

• Medical Insurance - The Kaiser HMO plan has a $0 annual deductible & an out-of-pocket max of $1,500/$3,000 (CA Kaiser Medical Plan) with a co-pay of $10 Primary Doctor and $10 for Specialist per visit.
• Vision Insurance - Vision care plan option through Guardian for employees and eligible dependents.
• Dental Insurance - PPO dental plan option through Guardian for employees and eligible dependents.
• Retirement & 401(k) - Retirement benefits are available for purchase through Empower. Employees are eligible to enroll in a 401(k) savings plan if they have been an employee for at least 6 months and are 18+ years old.
• Short-Term & Long-Term Disability Insurance - BCI offers Short-Term and Long-Term Disability coverage for employees to purchase through Guardian.
• Employee Assistance Program - Through Guardian’s WorkLifeMatters program. 100% paid by BCI.
• Voluntary Life and AD&D Insurance - Employees have the opportunity to purchase voluntary life and AD&D insurance coverage for themselves and eligible dependents through Guardian.
• Supplemental Insurance - Employees have the opportunity to purchase Accident and/or Critical Illness supplemental insurance through Guardian.
• Additional Benefits - Pet insurance can be purchased through Nationwide. Employees are eligible to enroll in several disability supplemental, and life plans offered by Aflac and TransAmerica.
• Annual Raises - wage increase every January
• Paid Time Off
• Recognition Programs
• Training & Career Development
• Employee Resources Group - Women in Healthcare Security Network provides scholarships, mentorship, and other great programs

EOE/M/F/D/V/SO

PPO-12867 CALBSIS License