Senior Facility Manager

Purpose

The FM Manager is responsible for the overall management and oversight of the Facilities Department. This includes planning, developing, executing, and monitoring the department’s activities and systems while utilizing resources efficiently and cost-effectively. The role ensures compliance with company quality standards, manages risks, and identifies opportunities to advance departmental operations.

Key Accountabilities & Activities

Housing and Office Building Management

Maintenance and Cleaning: Oversee the cleanliness and maintenance levels of all housing and office buildings.

Occupancy Management: Regularly review the occupancy rates of housing and office buildings. Implement actions to maintain high occupancy levels and ensure availability of office spaces when required.

Contract Management: Evaluate service contracts, including renewals, partial renewals, or cancellations, and make decisions based on current market conditions.

Space Management: Oversee office layout changes, manage office space efficiently, and execute new office or area changes when necessary.

Safety and Security: Develop plans and actions to ensure a safe and secure working and living environment for all employees.

Budgeting and Planning: Prepare the annual facility plan and budget in collaboration with the Planning and Accounts departments. Review performance on a monthly basis to ensure alignment with budgetary goals.

Operational Reporting: Analyze and review monthly operational reports from the Facilities teams to ensure operational efficiency.

Team Management:

Conduct regular meetings with the Facility Management team to review outstanding tasks, performance, and issues requiring attention.

Purchasing and Financial Management:

Review and approve all purchase requests, purchase orders, petty cash invoices, and utility bills for the Facilities Department.

Technical Skills:

Expertise in facilities management, building systems, and safety regulations.

Strong knowledge of budget planning and financial management.

Leadership & Communication:

Ability to lead teams, manage performance, and collaborate with other departments.

Strong decision-making skills and the ability to communicate effectively with senior management.

Analytical Skills:

Proficient in analyzing operational reports and market data to make informed business decisions.