Project Coordinator & Executive Support

Introduction

Sheffield Haworth is a global consultancy founded in 1993. We have a history of assisting our clients in realising their potential and delivering a competitive advantage in a fast-changing world. Our vision is to be a leading global consultancy in people and transformational change. Our services include executive search, on-demand and interim executives, strategic research and advisory, change consulting, and leadership advisory.

Clients benefit from deep industry insights, our wide-ranging networks and high standards of delivery from our global team. We work with private and public companies across financial services, professional and business services, high-growth technologies, and multinational corporates.

Since its inception in 1993, Sheffield Haworth has undergone significant growth and expansion. We now employ a team of 200 professionals in 15 financial centres throughout the Americas, Europe, Middle East, and Asia Pacific regions. We are proud to be an equal opportunities and disability-confident, committed employer.

The Role

We are seeking an organised, detail-oriented, and proactive Project Coordinator & Executive Support to assist the CEO and Executive Management Committee (EMC) in the successful delivery of key projects. This role is essential for ensuring smooth operations across multiple initiatives, aligning with Sheffield Haworth’s overall strategic vision. We are looking for an individual who excels in communication, administration, and follow-through. The individual will assist in planning, tracking, and managing tasks while also providing high-level administrative support, including calendar management, minute-taking, and stakeholder coordination.

Core Responsibilities

Project Coordination

• Assist the CEO and EMC in managing and tracking progress on various projects.
• Ensure timely follow-up on action items, project milestones, and deliverables.
• Coordinate cross-functional teams to ensure clear communication and alignment on project objectives and strategic vision.
• Maintain project documentation, including timelines, task lists, and reports.
• Proactively track and follow up on outstanding tasks and action items from meetings and project updates.
• Ensure deadlines are met, and escalate potential delays or issues as needed.

Executive Support

• Manage complex calendars, scheduling meetings, and appointments for the CEO and executive team.
• Prepare and distribute meeting agendas, materials, and presentations.
• Record accurate and concise meeting minutes, and distribute them to relevant stakeholders.
• Handle sensitive and confidential information with the utmost discretion.

Communication

• Act as a point of contact between the CEO, executive team and internal/external stakeholders, facilitating effective communication.
• Draft clear and professional correspondence, reports, and other written materials.

Core Attributes

• Organisational Skills: Ability to manage multiple projects, deadlines, and stakeholders with efficiency and accuracy.
• Communication: Excellent written and verbal communication skills with the ability to interact with senior executives.
• Proactivity: Demonstrates initiative in problem-solving and following up on tasks without supervision.
• Intellectual Curiosity: Eagerness to learn about the business, executive search, and actively contribute to the company’s success.
• Attention to Detail: High attention to detail in minute-taking, task management, and document preparation.
• Discretion: Capable of handling confidential information with professionalism and care.

Skills & Experience

• Experience in a project coordination in an administrative capacity, preferably supporting senior executives.
• Strong written and verbal communication skills.
• Exceptional organisational skills and attention to detail.
• Proficiency in Microsoft Office
• Ability to handle multiple projects simultaneously and prioritise tasks effectively, ability to keep calm under pressure.
• Strong interpersonal skills with the ability to interact professionally with senior management and external partners.
• High level of discretion and ability to maintain confidentiality.

Salary & Benefits

• Competitive Salary offered dependent on skill/ experience
• Discretionary Bonus Award
• 25 days leave allowance
• Private Health Insurance
• 5% Employer pension contribution
• Hybrid Working (3 days in the office)

Diversity, Equity, and Inclusion at Sheffield Haworth

Diversity, equity and inclusion are central to our ethos at Sheffield Haworth. We embrace varied perspectives and are committed to creating an environment where everyone feels valued and included. Our values of Trust, Humanity, Inclusion, and Excellence guide us in all that we do.

• Equal Opportunity: We are an equal opportunity and disability-confident employer, adhering to the Equality Act 2010. We welcome applicants of all backgrounds and characteristics.
• Inclusive Culture: Our culture values altruism and encourages professional growth within a supportive community.
• Support and Accommodations: We ensure reasonable accommodations for all individuals throughout the application process and employment.

For more on our commitment to diversity, equity, and inclusion, visit our DEI page.