Personal Assistant

Junior Personal Assistant

The IN Group

City of London, Hybrid (3 days in office)

6 Month fixed term contract with possibility to go perm

£25,000-£30,000 (depending on experience)

We are seeking a highly organised and proactive individual to join us as a Junior Personal Assistant on a 6 month contact with the possibility to go permanent. You will be supporting our Executive Assistant in scheduling and meeting coordination for the Senior Management Team (SMT). As a Junior PA you will be a self-starter with excellent communication skills, a keen eye for detail, and the ability to multitask in a fast-paced environment.

You will need to have a minimum of 1 year’s experience in a PA, secretary, scheduling or similar position. You will be proficient in and have experience in managing multiple diaries or senior stakeholders within a professional business.

Who are The IN Group?

Put simply, we’re a group of talent consultants and recruitment agencies that unlock the power of people. We love growing, evolving and challenging the status quo. We work in a truly human way that goes the extra mile and cares about building long-standing relationships.

We have six brands that make up The IN Group: Investigo, Definia, BioTalent, InX, Caraffi and Sigma Labs

Key responsibilities:

• Diary management of the Senior Management Team (SMT)
• Assisting current Executive Assistant with ad hoc tasks as requested
• Scheduling internal and external (off site) meetings for the SMT
• Setting reminders for meetings and events
• Managing confidential information and tasks
• Booking travel arrangements
• General office admin requests
• Managing ad hoc requests
• Reception cover

Skills and attributes:

• A minimum of 1 year’s experience in a Junior PA, PA, Secretary, scheduling role, or similar position
• Proficient in and have experience in managing multiple diaries for senior stakeholders within a professional business
• Excellent level of professionalism
• Strong written and verbal communication skills
• Ability to work independently and handle confidential information with discretion
• High level of integrity and reliability
• Positive attitude and proactive approach
• Exceptional organisational and time-management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and prioritise effectively in a fast-paced environment.
• Experience in arranging board meetings including setting up technology needed for meetings

Working Pattern:

• Standard full time working hours (8.30am-6pm with flexibility when needed)
• Hybrid working, 3 days in the office per week
• Half days on Fridays available if the needs of the business allow

What you will get in return:

• We offer free private healthcare via Vitality, eye tests, discounted gym memberships and more
• A fun, supportive, caring, collaborative environment
• Christmas close without using your annual leave - time for you to spend with your loved ones!
• Flexible working, we follow a hybrid model of a minimum 3 days in the office
• High achievers’ rewards, family days, various weekly, quarterly, yearly fun events, and more
• Opportunity to get involved in different communities in the business like, our Wellness committee and DEI committee
• We have a generous referral scheme for talent you recommend to us
• Wellbeing and Engagement committee
• We love to give back - last year we raised £92,000 for charity through our Big Investigo Give initiative