Project and Administrative Support

1. Phone Assisted Voting (PAV) Project Officer

Role:

• The Phone Assisted Voting Project Officer will work closely with the Technology Assisted Voting Project Manager across the Phone Assisted Voting (PAV) project. The role will provide general project administration support including hands-on ICT system testing to enable PAV project readiness.


• Essential requirements will include a procedural and systematic mindset, experience within ICT project environments and strong organisational, administrative and documentation skills with attention to detail. Competent hands-on experience using tools and products of Microsoft 365 suite (MS Office, MS Teams), the ability to multi-task, deal with shifting dynamic project parameters throughout a project lifecycle period with fixed deliverables are also requirements for the role.

Responsibility:

• Administration of meetings (set, distribute agenda, write minutes) and support of meeting outcomes under the direction of the PAV Project Manager.


• Hands-on participation in ICT systems and user acceptance testing in accordance with a procedural, systematic and detailed ICT Test Plan under the direction of the PAV Project Manager.


• Assist with the co-ordination of technical and or operational resolutions and technical issues management with a range of project stakeholders during pre-election set-up under the direction of the PAV Project Manager.


• Assist with PAV project documentation and reporting within a shared project documentation repository.


• Assist logistics coordination and project readiness for the PAV Application Call Centre and Election Processing Centre.


• Provide administrative assistance with training delivery.


• Provide election period operational support at the PAV Application Call Centre and Election Processing Centre.


• Reporting and escalation of issues to the Technology Assisted Voting Project Manager.


• Actively participate in or undertake election project work as delegated by management, providing regular feedback.


• Perform other duties as required.

Tenure: 4 Months, 4th November - 12th March 2025

• Working days and hours will be variable and afford flexibility. From project commencement through to Fri 31/1/2025, the role can be undertaken on a flexible 4-5 day/week commitment. Christmas break dates are Mon 23/12/24 through to Wed 1/1/25, returning Thursday 2/1/25 and if the applicant has planned holidays outside of these dates - they should not apply.


• From Mon 3/2/2025 through to project completion the role will require full time and/or further extended hours. During the SGE 2025 Early Voting period through to election day (Mon 24/2/2025 - Sat 8/3/2025) there may be a requirement to work extended hours including weekends, possibly across multiple locations.

Hours of Work: 08:30am - 4:30pm (First day and then hours TBD with HM)

Location of Work: 66 St Georges Terrace, Perth 6000.

2.Administration Assistant

Role:

• The Administration Assistant reports to the Director of Business Services and is a member of the Business Services Division.

• The Administration Assistant is responsible for operating reception providing reception and administration assistance for the Business Services Division.

Responsibilities :

• Perform a range of duties as directed by the Finance officer and the Director of Business Services


• Assist with various administrative tasks as assigned.


• Provide support to the Business Services team as needed.


• Act as a point of contact for inquiries from the public and staff.


• Facilitate communication and coordination between different departments.


• Ensure all administrative tasks are completed in accordance with the SGE 2025 election timeline.


• Meet SGE 2025 program requirements and delivery schedules.


• Compliance with WAEC Workplace Safety and Health Policy in relation to materials handling equipment, staff induction, and general workplace safety.

Tasks:

• Cover reception, receive deliveries, answer and redirect calls.


• Sign required Human Resources forms and complete onboarding requirements.


• Learning WAEC systems, including Information Technology, to assist operationally and with preparing and delivering training materials.


• Complete finance administration including processing invoices in the finance system.


• Ensure tracking of the SGE 2025 project timeline.


• Liaise with Commission staff daily on operational issues.


• Record keeping and management of reports.


• Assist with managing escalated enquiries.


• .Oversight of mailout of relevant forms.


• Deliver administrative services.


• Edit and implement Standard Operation Processes.


• Provide support for election preparation, election delivery and election review.


• Other miscellaneous admin tasks as required.

Skills:

• Strong interpersonal, technical, organisational and communication skills


• Ability to work independently, within tight timeframes and achieve key objectives in line with expectations


• Proficient in a variety of computer applications including the use of Microsoft Office and able to quickly learn new IT systems


• Demonstrated time management skills


• Ability to work as part of a small team and maintain positive relationships with internal and external stakeholders


• Contribute to the success of team goals


• Demonstrated time management skills

Tenure: October 24 - 31st Jan 25, with possibility of extension

Hours of Work: 08:30am - 4:30pm, 15hrs p/ week - Thursday & Friday (Set hours to cover reception).

Location of Work: 66 St Georges Terrace, Perth, Western Australia 6000

Who are we

At PERSOLKELLY, our passion is - and always has been - putting you first.

We propel our people forward by supporting their careers in fresh ways, backed by our expertise and capability.

We're committed to creating a safe and inclusive environment which values and respects diverse styles, backgrounds, experience and perspectives.

We welcome and encourage women, people of Aboriginal and Torres Strait Islander descent and people from diverse backgrounds to apply.

So it's over to you. If you would like to join our team, please APPLY now.

To learn more about working with PERSOLKELLY, we encourage you to visit our website.

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