Warehouse Coordinator

About The Opportunity

Programmed Facility Management are seeking an experienced an experienced Stores Administrator to join our Karratha / Pilbara Team. This is an excellent opportunity to be a part of an essential team that provides maintenance services to over 18,000 public housing dwellings for the Department of Communities, including Aboriginal communities in remote locations throughout the State.

Benefits Provided

• $80K + Housing Allowance + Super, with Benefits Program and Corporate Discounts.


• Job security, working in an essential Government Sector located in Karratha.


• Uniforms / PPE provided.


• An Employee Assistance Program, which incorporates a range of support and counselling services for any issue, personal or work related.

Key Responsibilities

Reporting to the Area Manager and Branch Supervisor, the Stores Administrator is primarily responsible for providing crucial administrative support to the Branch and Warehouse including goods receival and dispatch in addition to maintaining accurate records of company plant, equipment, vehicles, and registers.

The incumbent is a key person within the Team and is involved in promoting positive staff morale and a safe work environment, ensuring quality systems are always complied with.

Duties include:

• Provide administrative support to the Branch and Workshop, including document preparation, filing, and communication with internal and external stakeholders.


• Maintain and update records of company plant, equipment, vehicles, and relevant registers.


• Oversee the organisation and management of workshop and tool stores.


• Utilize finance systems to generate purchase orders, job cards, credit card receipts, and other relevant documentation.


• Fleet management and coordination of maintenance/registers.


• Perform accurate data entry tasks, including recording workshop staff time allocation and managing timesheets.


• Ensure timely and accurate reporting of workshop and stores-related data.


• Assist other site departments from time to time, if required.

About You

To join our team, you will be an experienced and highly organized Stores Administrator, with a “can do” and “Team Player” attitude, excellent attention to detail and strength for providing first-class customer service and stakeholder management. Additionally, a commitment to the safety of yourself and others and ability to deliver quality service without compromise.

You will possess:

• VALID C Class and HRWL (LF) License (mandatory)


• Australian Working Rights


• Ability to pass comprehensive (Client) Pre-Employment Medical including Instant Drug and Alcohol Screening


• Current satisfactory National Police Check (within 6 months)


• First Aid training and Trade based competencies (desirable)

Additionally, you will also possess the following skills:

• Advanced Systems and Technology experience i.e., MS Office, online/web-based Workorder Management Software (Loc8) and Safety, Payroll & Training requirements,


• Ability to work in a Team; be a self-motivator and take instructions.


• Ability to prioritise and adapt to changing work tasks in a fast-paced environment.


• Demonstrate a professional approach in the workplace, with excellent customer service skills.


• Have a strong commitment to the safety of yourself and others, at all times.

About Us

Programmed Facility Management is a leading provider of asset management, facilities maintenance and project management services across a multitude of industries. Working with Programmed Facility Management means you will become part of the Programmed team: a company that encourages career development, supports flexibility and cares about your personal well-being and safety.

Work With Us

Join us on our mission to build outstanding people, strong customers and great communities. Apply today.