Health & Safety Administrator

Key Accountabilities or Principal Responsibilities Ensure that all duties are performed in accordance with the companys Quality Management System and OHSE requirements Gather OHSE information from all sites and compile report for Safety Officer/Practitioner and Health and Safety Managers across the Company Support and assist by executing document management controls to sites without direct links to company servers Primary Duties Support the Health & Safety division in co-ordination and implementation of OHSE systems/ programmes Maintain an efficient database of corrective actions, OHSE statistics, audits and inspections Follow up on accidents, incident reports and investigation and ensure they are documented Supervise the Health and Safety Reporting System, including data entry, analyses, interpretation, and reporting Circulate all OHSE reports to relevant departments, within agreed upon timelines Compile OHSE Statistics and coordinate OHSE Training. Arrange OHSE meetings, activities, compile, and presentations General Office Admin i.e. stationery, recording minutes, loading requisitions, diary management for Senior health and Safety, filing and record keeping Liaise with internal and external parties with regard to OHSE issues Control and Maintain Stock Order office equipment, stationery and office supplies and liaising with vendors Control of stationery cupboard Relief Functions Assist in relieving Safety Officers/Practitioners when on leave at site level Assist with reception duties if required Assist with additional administrative duties as directed by the Health and Safety Managers It should be noted that, for operational reasons, it may be necessary to perform tasks other than those described herein from time to time. Prescribed procedures may be amended by management as and when required Key Skills and Experience Grade 12 Administration diploma would be advantageous ISO processes would be advantageous Min 3 year working experience in Health & Safety administrative environment Knowledge of OHSE statistics, compilation, analysis, and reporting Computer Literate in all MS Office packages People and Management Skill Strong administrative skills People & communication skills (written and oral) Able to work under pressure Able to keep track of and complete multiple tasks Fast learner and quick thinker Problem solving skills Ability to assess client need telephonically and direct them to the relevant person Ability to write own correspondence via email and / or letters Good mathematical skills Good organising skills High energy levels, good interpersonal skills, and a natural disposition towards customer focus Willingness to learn, grow and become professionally registered Key result areas Understand role of reporting to the business and client Understand role of managing staff to closely ensure output is aligned with business requirements Understanding that feedback and communication is critical to success Additional Responsibilities and Skills Have the ability to take on additional responsibilities. Incorporate the current and additional clients into existing processes and make effective decisions at strategic, technical, and operational levels as and when that may be required As a proudly South African brand, AFMS Group (Pty) Ltd will consider our commitment to transformation and employment equity goals for this position

Location: Midrand, ZA

Posted Date: 10/25/2024