Project Administrator, Integration Systems

About us

One team. Global challenges. Infinite opportunities. At Viasat, we're on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We're looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

The Project Administrator assists the Systems Integration team Deliver the systems essential to the world's leading energy projects, the Energy Systems team provides engineering services for the petrochemical, renewable energy, carbon capture, hydrogen, LNG, and maritime infrastructure across the planet.

The Project Administrator provides essential administrative support to project managers and assists in the coordination and execution of projects. The Project Administrator plays a crucial role in ensuring the smooth functioning of project activities, tracking progress, and facilitating effective communication among team members.

Viasat is one of the world's leading communications company and has been innovating in the sector for over 30 years. Viasat provides global connectivity solutions on land, air and sea for domestics, aviation, defense and energy infrastructure.

The day-to-day

• Perform a range of admin support activities for the department including the resolution of day-to-day administrative & operational problems
• Documentation and Reporting: Assist in creating and maintaining project documentation, including project plans, schedules, meeting minutes, and status reports. Support the preparation of regular project updates and reports for stakeholders.
• Provide administrative support for Systems Integration such as filing, photocopying, scanning and archiving
• Arranging authorization and signing of critical documents (Review docs before adding to system for signature to ensure correct forms, values, approval limits)
• Process Project Invoices on SAP in a timely manner. Including:
  • Checking contract values and milestone % is accurate & fulfilled
  • Assisting with locating invoice back up
  • Updating project invoice spreadsheet
  • Tracking payment
  • Taking care of issues if Client rejects
  • Arranging for invoices to be couriered if required
• Keep Systems Integration Project Job list up to date and email to Finance team regularly
• Support the Supply Chain team for project purchasing
• File all delivery notes relating to Vendor Purchase Orders
• Book meeting rooms and organizing lunches
• Assist with the creation of databooks
• Other task to support the department as the need arises

What you'll need

• Advanced Excel
• Financial numeracy
• Higher National Certificate (HNC) or above in a business discipline or relevant subject / experience

What will help you on the job

• Coordination and execution of projects

Salary range

$67,000.00 - $116,600.00 / annually

At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat's comprehensive benefit offerings that are focused on your holistic health and wellness at https://careers.viasat.com/benefits.
EEO statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.

Location: Trammells, TX, US

Posted Date: 10/9/2024