Events Assistant

Events Assistant

We are seeking an Events Assistant to provide support to the events team, acting as the first point of contact for all enquires and co-ordinating all events bookings.

• Job Type: Permanent
• Salary: £23,000 - £25,000 (DOE)
• Working Hours: Monday - Friday, 9AM - 5PM
• Location: Didcot, hybrid working

As the Events Assistant, you will be responsible for:

• Acting as the first point of contact for all events enquiries, ensuring all correspondence is managed effectively, professionally and in a timely manner.
• Processing all event bookings, ensuring delegate information is complete and accurate. Processing invoices and credit notes, scan and file booking forms and sending written confirmation.
• Ensuring all event information is kept up to date and that all activity for each event is recorded on the relevant database.
• Assisting with exhibitor liaison before the exhibitions to make sure all exhibitors are booked and processed, and they have completed all associated documents they require to exhibit at the event.
• Assisting with event preparations including the production of badges, mail merges and gathering of all materials to go to the event.
• Assisting with all team specific office administration duties such as post, booking meeting rooms, minute taking, events diary management, booking travel and accommodation.
• Liaising with appropriate suppliers to obtain quotes and turnaround times for design work, print costs, mailing services, AV support, analysing costs and making recommendations for the best supplier to use.
• Assisting in the distribution of promotional materials including e-shots, brochures, flyers, website and social media updates as appropriate.
• Assisting with post-event follow up including processing feedback forms and reorganising materials and literature upon return from an event.
• Attending events as required, including event setup and breakdown and meeting, greeting and registering delegates.

The Events Assistant will have the following related skills / experience:

• The ability to work as part of a team, support colleagues and promote excellent team spirit.
• Effective and accurate written, verbal and electronic communication skills.
• Strong administrative, organisational and time management skills.
• An eye for detail with the ability to multi-task, work well under pressure and within a small team.
• Excellent IT literacy, with demonstrable knowledge of Outlook, Word, Excel, Mail Merge.
• Educated to GCSE standard.
• Prepared to travel for external meetings & events, with a willingness to be flexible on hours if necessary.
• A driver licence is essential with own transport due to the office location

Benefits:

• Flexible working around the core hours of 10am - 4pm.
• Generous holiday allowance
• Pension
• Life assurance.
• Health Cash Plan.
• Employee Discount Scheme
• On-site parking

For more information, please contact Julie Harding on 0118 956 7064 /

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