Capital Project Operations Manager

JOB TITLE: Capital Project Operations Manager

Principle responsibilities for this position requires that the candidate has the experience and expertise in the successful management of capital infrastructure projects of varying scopes of requirements, financial, scheduling, logistics management and coordination within the facilities operating environment at the LIU Post and LIU Brooklyn campuses; and other properties as may be required. Key performance measures are strong and effective budget and scheduling control of capital projects, and deferred maintenance project coordination. This position reports to the Director of Facilities.

Principle Responsibilities

This position includes, but is not limited to the following key responsibilities:

Project Work

* After leadership decision to implement project(s), document priority and contingency information for further decision making, if necessary.
* Meet and collaborate with end-user to determine project design and construction requirements.
* Prepare preliminary budgets.
* Develop Scope of Work and Request for Proposal for Architectural and Engineering (A & E) Services.
* Evaluate and prioritize A & E proposals.
* Consulate with architect/engineer to review design progress and verify design meets University construction standards.
* Collaborate and coordinate capital project impact with outsourced operations partners to determine issues related to ongoing operations, including deferred maintenance projects.
* Review A & E drawings with end-users
* Help to determine if the required project work should be carried out with in-house personnel, use of a General Contractor or Bid Inquiry to separate trades where LIU Capital Project Management acts as the General Contractor
* Develop construction Scope of Work and Request for Proposal
* Determine project equipment or specific items for direct purchase by LIU and create documents for competitive bidding process
* Order direct purchase items and coordinate installation into project
* Lead site visits, and respond to questions during bid process
* Take part in evaluation of construction proposals and provide written recommendations.
* Manage and control general contractor and/or subcontractors during construction; coordinate all work within the University and scope requirements.
* Review work in progress with university trade foremen to verify compliance with University standards.
* Review, verify invoice accuracy and provide first level approval of invoices.
* Prepare punch list of completed projects and determine final approval.
* Coordinate and distribute maintenance requirements to outsourced partners.
* Finalize Certificates of Completion with local, state and governmental agencies, as required
* Village of Brookville.
* Nassau County Department of Health.
* Nassau County Fire Marshall.
* Jericho Water District.
* State of New York.
* Federal Agencies.
* Finalize, and organize all drawings, specifications and operating manuals
* Coordinate and implement electronic documentation and paperwork, as part of project close-out
* Prepare architectural floor plans and MEP plans for projects that do not require consulting architects and/or engineers.
* Coordinate and write most construction contracts and track through approval process.
* Update campus Project List
* Coordinate legal and financial reviews for all capital projects with Legal and Purchasing to review & update contracts
* Construction 'C' Contract
* Contracts for Architects
* Contracts for Engineer
* Develop and update Construction Document Library
* Change Order Forms
* Change Order Logs
* Drawing Logs
* Job Cost Spreadsheet
* AIA documents
* Coordinate documents required for state reimbursement programs
* Collect documents required for HECap projects for both Brooklyn and Post projects.
* Develop and update campus General Conditions Document and site-specific requirements.
* Update Maintenance Manual Library
* Update campus Construction Standard Manuals
* Meet with Outsourced Partners to review any changes to standards
* Create and update an electronic copy of standards.
* Update drawing archives
* Remove duplicates.
* Coordinate all drawings by building.
* Mark latest drawings.
* Update electronic copies of drawing summary.

Education Requirements/Qualifications:

Bachelor's degree - Architecture or Engineering - is required. MBA is a plus.

Minimum of five years of experience in the project management and maintenance of buildings and facilities.

Training, Skills, Knowledge, Experience:

Experienced in capital project management incorporating planning and design, operations, maintenance, restoration, rehabilitation and construction. Skilled planner and adept at prioritizing and managing multiple concurrent projects. Competent with electric and HVAC systems. Proficient in refurbishment, construction and restoration projects with a successful history of managing different sizes and complex projects. Working knowledge of local, city, state and federal codes and ordinances. Ability to read, understand blueprints and the application project management software and systems.

LIU is an equal opportunity employer. LIU is committed to extending equal opportunity in employment to all qualified candidates who can contribute to the diversity and excellence of its academic community. LIU encourages applications from all qualified individuals without regard to race, color, religion, genetic information, sexual orientation, gender and/or gender identity or expression, marital or parental status, national origin, ethnicity, citizenship status, veteran or military status, age, disability, or any other basis protected by applicable local, state, or federal laws. Hiring is contingent on eligibility to work in the United States.

Location: Old Brookville, NY, US

Posted Date: 9/21/2024