AVP - Invoice Management

About the Role: Position Title: AVP - Invoice Management Corporate Title: Assistant Vice President Location: Bengaluru Job Profile MAIN PURPOSE OF THE ROLE: The Invoice Management Specialist plays a crucial role in supporting the organization's strategic HR initiatives through effective vendor and invoice management. Designed for a dynamic professional skilled in navigating vendor relationships, compliance, and risk monitoring. The specialist will work closely with Head Office, regional Business Management teams, Finance teams, Centers of Expertise (CoEs) and country specific HR teams to ensure effective management of vendor contracts, invoice payments and compliance with MUFG policies. This position reports to the GHR Operations Manager and the Head Office Business Management head, playing a key contributor to Project Canyon. This role involves leveraging expertise in vendor management to support strategic HR initiatives, directly contributing to the organization's strategic goals. KEY RESPONSIBILITIES: The successful candidate will be responsible for the following: Serve as the central point of contact for receiving and verifying invoices, flagging discrepancies, and liaising with vendors and service receivers to resolve any issues. Manage the approval process for payments, including procurement checklists and AML administration, to ensure compliance with local finance governance. Collaborate with the local Finance team on payment arrangements and address any internal and external inquiries regarding account booking and payment status. Conduct comprehensive research and analyses on operational effectiveness, vendor performance, and compliance, staying informed of market trends and regulatory requirements. Develop and implement strategies for managing vendor contracts effectively, including data preparation tasks for vendor assessments and the development of BI reports and dashboards tailored to strategic decisions and operational needs in vendor management. Participate in change management processes to adapt vendor management strategies to evolving business needs and strategic objectives. Define data requirements and manage governance for vendor management, ensuring consistent and reliable insights across the organization. Identify and implement innovative solutions to complex problems related to vendor and invoice management, enhancing analytical capabilities and strategic insights. WORK EXPERIENCE: Essential: Relevant certifications should be included as needed. Proven experience in vendor management, particularly with a focus on Finance Industry. Demonstrated experience dealing with compliance issues related to vendor due diligence and vendor risk monitoring. Familiarity with bank requirements and policies is essential, enabling effective interaction with all levels of bank management and vendors. SKILLS AND EXPERIENCE: Functional / Technical Competencies: Essential Demonstrable Strengths Strong proficiency in Microsoft Office applications, including Excel and PowerPoint, for data analysis, reporting, and presentation creation. Ability to leverage available technology to drive efficiency and achieve results, including familiarity with project management software and vendor management systems. Exceptional project management skills, including organization, planning, and the execution of projects from inception to completion. A solid understanding of industry trends and best practices, with a commitment to staying informed and adaptable. Education / Qualifications: A degree or equivalent work experience is required, with an undergraduate degree being preferred. PERSONAL REQUIREMENTS: Results driven with a strong sense of ownership and accountability and a proactive, motivated approach. Analytical and strategic thinker, with excellent problem-solving skills. Ability to work effectively in complex organizational structures and drive progress. Excellent time management and prioritization skills. Excellent communication skills and the ability to present complex information via simple, user-friendly language. Strong attention to detail and accuracy. Excellent organizational skills, with a structured and logical approach to work. Ability to manage large workloads and tight deadlines. Possess flexibility to work well independently and in teams. PERFORMANCE AND DUTIES: The role holder will be assessed in accordance with their employing entitys performance framework and process, with relevant input obtained from the dual-hatting entity as relevant. As duties and responsibilities change, the job description will be reviewed and emended in consultation with the role holder. The role holder will carry out other duties as are within the scope, spirit, and purpose of the role as requested by their line manager or Department Head.

Location: Bangalore, IN

Posted Date: 9/10/2024