Billing Coordinator

Summary and Purpose:

This Billing Coordinator position will be responsible for day to day billing and collection activities. Knowledge and implementation of accounts receivable including: Medicare, Managed Care, Medicaid and Private Pay. This includes understanding primary and secondary insurances, as well as the Medicaid application and approval process. Fairmount aims to expand the billing team in order to provide outsourced third-party billing services to other local facilities. This position should have a continuous improvement mindset, and recommend changes to current processes to reduce errors, increase reimbursements, or increase efficiency as necessary.

Benefits of Billing Coordinator:

• Paid 30 Minute Lunch Break
• Employee discounts at the Fairmount Café
• Paid Time Off (PTO) plan
• 401K plan & matching program!
• Health Insurance, Dental / Vision Insurance, Life Insurance & more

Department: Finance

Employment Qualifications of Billing Coordinator:

1. Communicates professionally with staff, residents, families, and other stakeholders.

2. Demonstrates critical problem-solving and appropriate, independent decision-making abilities

3. Maintains a positive attitude and actively promotes good communication using the English language

4. Performs a variety of duties, often changing from one task to another of a different nature in order to meet deadlines proficiently.

5. Demonstrates a sensitive, strong teamwork attitude in order to resolve conflicts, recognize needs of others and maintain cooperative relationships that facilitate task accomplishment

Preferred Qualifications: Experience in Point Click Care and Inovalon is a plus.

Essential Duties and Responsibilities of Billing Coordinator:

1. Maintain the census in Point Click Care, and inform management of current levels each morning
2. Setup and configure Point Click Care to ensure accurate invoicing and reporting
3. Prepare, post, verify and record customer and insurance payments to resident accounts
4. Prepare invoices, statements and collection letters for mailing and answer resident questions as required
5. Import and enter all ancillary charges into Point Click Care
6. Complete required monthly Medicaid reporting and monthly Long-term care insurance CMRs
7. Update and Maintain Invoicing, Payment and Resident Logs used by the Billing Department
8. Participate as an active member of the monthly Triple Check process
9. Create and Upload monthly EFT batches for Resident Payment processing
10. Completes monthly A/R closings including Balancing accounts, reviewing aging reports, and verifying balances
11. Updates and configures annual pricing and rate increase for Private Pay, Managed Care and Medicaid across all Fairmount Facilities
12. Assist with preparation of Audit Documentation
13. Prepare Cash Deposits as requested by Billing Manager or CFO
14. Serve as a backup for healthcare admissions as needed
15. Fill in at the front desk for breaks as needed