Bilingual Office Coordinator

Job Title: Bilingual Office Coordinator

Location: Ontario, CA

Job Overview

We seek a highly organized and professional Bilingual Office Coordinator to join our team. As the first point of contact with clients and visitors, you will play a key role in creating a welcoming and efficient office environment. In this role, you will handle various essential administrative tasks, from answering calls to managing mail and supporting staff with organizational duties. You will work closely with the Controller and other team members to ensure smooth office operations and contribute to the company's success.

Key Responsibilities

• Welcome visitors warmly and professionally, provide them with the relevant information, and direct them to the appropriate area or individual as needed.
• Answer incoming calls, direct them to the appropriate team members, and manage incoming and outgoing mail, ensuring it is processed and routed promptly.
• Perform data entry, process orders, prepare and mail preliminary lien notices to customers, and assist with filing, document scanning, and proofreading correspondence.
• Support the team with maintaining updated files, conducting research, and preparing documents as needed.
• Provide excellent customer service by handling all communication with professionalism and efficiency, maintaining a positive image for the company.

Qualifications

• Education: A high school diploma or equivalent is required; an associate degree is preferred.
• Experience: 1-3 years of experience in an office setting, ideally in an administrative or clerical role.
• Skills:
• Strong organizational skills with the ability to prioritize and manage multiple tasks.
• Excellent written and verbal communication skills with attention to detail (spelling, grammar, and punctuation).
• Proficiency in Microsoft Office; experience with Adobe/Bluebeam is a plus.
• Strong interpersonal skills, with a focus on providing outstanding customer service.
• Self-motivated with the ability to work independently and as part of a team.
• Bilingual: Proficiency in both English and Spanish is highly preferred.

Equal Employment Opportunity

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.