Support Unit Analyst

**Pending Budget Approval**

The Associate Governmental Program Analyst (AGPA) and the Staff Services Analyst (SSA) perform a variety of analytical and administrative duties relating to the provision of federal and state disaster assistance grant programs within the Interagency Coordination Section of the Cal OES Recovery Directorate. Analysts perform a broad range of analytical tasks relating to financial closeout, programmatic, and administrative requirements of the Public Assistance (PA) Disaster Grant, California Disaster Assistance Act (CDAA), Fire Management Assistance Grant (FMAG), Hazard Mitigation Grant Program (HMGP), Pre-Disaster Mitigation program (PDM), Flood Mitigation Assistance (FMA), and other disaster and non-disaster grant programs.

The incumbent must be able to logically and creatively analyze and resolve governmental/administrative problems of an average complexity; gather and analyze large amounts of data to develop and evaluate alternatives for a variety of administrative and program related areas, making recommendations to management on those alternatives; communicate effectively orally and in writing, and function in an environment with demanding and changing priorities. The incumbent will work independently or as part of a team while maintaining a standard workload and responding to frequent short-term tasks.

These positions are located in the Recovery Financial Administration Branch and the Recovery Financial Processing Division in Mather, CA and may be supporting the following units.

Unit I - Hazard Mitigation provides administrative support and payment processing for projects under the Hazard Mitigation Grant Program. We monitor project time frames, provide digital correspondence to authorized internal and external parties, and perform extensive account maintenance and document vetting to ensure compliance with Federal and State law.

Unit II - Public Assistance provides payment processing to state agencies, local governments, special districts, tribes, and eligible private non-profit organizations impacted by disaster. We ensure state and federal support is provided to applicants in an efficient and timely manner to assist in recovery from a major disaster or emergency. Our role in the payment process requires compliance verification of applicants, correspondence, and project and disaster reporting.

Unit III - Financial Reconciliation Closeouts supports the financial closure of Public Assistance (PA), California Disaster Assistance Act (CDAA), and Fire Management Assistance Grant (FMAG) programs. The work we do within the unit consists of reconciling financial documentation, clearing debt discrepancies, and dispersing final documentation and payment requests.

Unit IV - VAYGo (Validate As You Go) validates FEMA grant sub recipient fund usage through extensive review of cost-supporting documentation. FEMA grant sub recipients are required to submit applicable documentation for all large projects and Category Z projects for validation prior to project payment. Examples of documentation being reviewed are proofs of payment, timecard, invoices, contracts, pay policies, and other documents to support the expenditure.

You will find additional information about the job in the Duty Statement .

Working Conditions
Telework: These positions are eligible for a hybrid work schedule which includes up to two days of remote work per week. Additional in office days may be required based on the business need.

Conflict of Interest (Applies to AGPA) - This position is designated under the Conflict of Interest Code and is required to complete Form 700 within 30 days of appointment. Failure to comply with the Conflict of Interest Code requirements may void the appointment.

Work Hours: These positions require the availability to work full time (32-40 hours) a week through Februrary 2025.

Minimum Requirements You will find the Minimum Requirements in the Class Specification.

• ASSOCIATE GOVERNMENTAL PROGRAM ANALYST
• STAFF SERVICES ANALYST

Additional Documents

• Job Application Package Checklist
• Duty Statement

Position Details Job Code #:
JC-457742

Position #(s):
163-561-5393-XXX

Working Title:
Support Unit Analyst

Classification:
ASSOCIATE GOVERNMENTAL PROGRAM ANALYST $5,855.00 - $7,327.00 A

Shall Consider:
STAFF SERVICES ANALYST
$3,749.00 - $4,698.00 A
$4,059.00 - $5,081.00 B
$4,868.00 - $6,093.00 C

# of Positions:
Multiple

Work Location:
Sacramento County

Telework:
Hybrid

Job Type:
Retired Annuitant

Department Information The California Governor's Office of Emergency Services (Cal OES) is committed to fostering a diverse and inclusive culture by hiring and retaining individuals from a variety of backgrounds and personal experiences. Our employees are empowered with the tools and resources necessary to meet our mission, while continuing to expand equity and inclusion efforts at all levels of the organization. We are committed to the spirit and work required to ensure the safety and resilience of every community in California.

Cal OES is an emergency response, homeland security, and disaster recovery agency and as a result, is a dynamic and exciting place to work in a team-oriented environment. Cal OES provides training to enhance the understanding of emergency and incident management to all employees.

The Recovery Section is responsible for managing disaster recovery and providing assistance to local governments, special districts, certain nonprofit organizations, individuals, businesses and agricultural communities impacted by disasters. The Recovery Section ensures state and federal support are provided in an efficient and timely manner throughout the recovery process.

In the event of an emergency, employees may be contacted and requested to report to work in the event of an emergency. This contact may be outside of your normal working hours (evenings/nights, weekends, and holidays). This service may require irregular work hours, work locations other than the official duty location, and may include duties other than those specified in your official position description. Travel requirements in support of emergency operations may be extensive in nature (weeks to months), with little advance notice, and you may be required to relocate to emergency sites.

More information may be found here:
Recovery Directorate | California Governor's Office of Emergency Services

Department Website: http://www.caloes.ca.gov

Special Requirements Application Package Requirements
To have your application considered for this job opportunity:

• List the Job Code (JC) and Position Number for this position in the "EXAMINATION(S) OR JOB TITLE(S) FOR WHICH YOU ARE APPLYING" section on the State Application, STD. 678.
• List your most current employment history first in the "EMPLOYMENT HISTORY" section on the STD. 678.
• Provide the "From" and "To" dates with the month, day and year, the "Hours Per Week" that you worked and the Total Worked (Years/Months). You may include overtime hours.
• You must complete the "DUTIES PERFORMED" on the State Application (do not note "see attached resume" in this section). Failure to comply and your application is considered incomplete.
• SROA and Surplus are encouraged to apply and must submit a copy of their letter.
• Please note consideration shall be given to work experience gained in a part-time or full-time job, regardless of whether the job was a paid or a volunteer position or was within, or outside of, state service.

NOTE: Incomplete applications received may not be considered. Resumes are welcomed but do not take the place of the completed State Application STD 678. Applications received via fax or email will NOT be accepted. If you would like confirmation of receipt, please send certified mail.

**A candidate pool may be established for subsequent vacancies.**
**All hires may be subject to a criminal background check.**
**We encourage applicants to apply electronically.**

Application Instructions
Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 12/2/2024
Who May Apply
Individuals who are eligible to be employed as a Retired Annuitant by the State of California.

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply
Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at www.CalCareers.ca.gov. When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Governor's Office of Emergency Services
Recruitment
Attn: HR Unit - KC
3650 Schriever Ave

Mather , CA 95655

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Governor's Office of Emergency Services
Human Resources
HR Unit- KC
10370 Peter A McCuen Boulevard

Mather , CA 95655

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.CalCareers.ca.gov. All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Demonstrate willingness to assume duties of various complexity and adapt to changing priorities
• Have excellent communication and interactive skills
• Be proficient in the use of various computer word processing, spreadsheet, and database applications and be willing to learn new technological tools and to incorporate them in daily tasks
• Possess excellent written and oral communication skills, with the ability to present information and express ideas in a clear, confident, and convincing manner
• Have experience in working with large amounts of data and providing data analysis
• Demonstrate ability to follow directions, protocols, and procedures
• Demonstrate excellent interpersonal skills with the ability to work in a multi-disciplined team environment
• Have excellent and predictable attendance
• Possess strong organizational and time management skills
• Demonstrate attention to details and ensure the completeness and accuracy of the provided information, at all times
• Demonstrate the ability to prioritize and work well under pressure to meet quick deadlines
• Possess excellent customer service skills

Benefits Cal OES employees are eligible for a number of benefits and working for us is a great opportunity to join a committed team. Benefits include but are not limited to the following:

• Free Parking
• On-site Gym and Locker room
• Electric Carport
• Located near many local eateries, financial institutions, and the Light Rail Station

Contact Information
The Human Resources Contact is available to answer questions regarding the position or application process.
Department Website: http://www.caloes.ca.gov
Human Resources Contact:
HR Unit - KC
(916) 845-8321
Recruitments@caloes.ca.gov

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact:
EEO Officer
(916) 845-8527
EEO@CalOES.ca.gov
California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Equal Opportunity Employer
The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.

It is an objective of the State of California to achieve a drug-free work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.

Location: Mather, CA, US

Posted Date: 11/30/2024